Procedures

• Develop processes/procedures for works to be undertaken
• Implement best practice processes to increase effectiveness/efficiency
• Ensure that the required safety compliance standards are constantly in place.
• Develop and implement cost reduction initiatives
• Advise on energy efficiency

Finance and Administration

• Prepare operational budget and forecast.
• Raise Purchase Orders for services related to building(s) under his/her responsibility
• Review quotes of goods and services and recommend for approval
• Gather information throughout the year that may assist with the budgeting process, report and submit to line manager.

People Management

• Regularly assess workload and review staffing/equipment needs to adhere to contractual
• commitments
• Direct the daily operations of the on-site team while ensuring efficient utilization of the staff.
• Provide leadership, guidance and counseling to on-site staff.
• Manage performance of staff and take appropriate actions when necessary.

Planning

• Establish planned preventive maintenance schedules to ensure optimum functionality of plant, property and equipment.
• Monitor and tracking of expenses vs. budget

Compliance

• Ensure compliance with all regulatory and statutory requirements including the OSHA
• Organize and coordinate Fire Drills for the building(s)
• Ensure up-to-date information is held on the CAFM system for the building(s)
• Ensure adherence to SLA/KPI set by the Customer

Supplier/contract Management

• Manage supplier relationships
• Manage and review service agreements to ensure facility needs at optimum cost

And any other cognate duties as may be necessary in the circumstances and / or required by the employer.

Candidate's Profile

The ideal candidate should possess : 

• At least 3 years of relevant experience in the field of facilities and/or maintenance management as a service provider.
• Working knowledge of building systems, procurement and contracts
• Supervisory experience
• Valid driving license

• Strong written and verbal communication with a positive, can-do attitude.
• Open to new ideas and adaptable to changing technology.
• Ability to organize, coordinate and direct team activities.
• Ability to understand and follow oral and written instructions and provide clear instructions
• to subordinates.
• Ability to lead and motivate a team.
• Desire to grow and achieve success.
• Ability to work in high pressurized environments and for demanding customers under tight deadlines.
• Ability to identify critical issues quickly and accurately, and make decision accordingly.
• Analytical and attention to details.
• Excellent planning and organizing skills.
• Think out of the box.
• Quality and cost conscious.

The management reserves the right to call only the best qualified candidates for the recruitment and selection exercise.