Document Controller

The Document Controller is responsible for all the filing on site

• To receive all incoming and outgoing correspondences including drawings, letters, emails, PMIS etc.
• To stamp the date of receipt on all incoming correspondences
• To print and distribute all incoming correspondences as per distribution list.
• To prepare Drawing Issue Slips and attach same with drawings for distribution and ensure   acknowledgement of recipient on the issue slips.
• To print and file all documents, drawings, emails and attachments etc.as per the filing index.
• To scan (where applicable) and upload all documents on SharePoint as per the filing structure.
• To send all original documents received on site to Head Office for main filing.
• To collect superseded drawings from site staff and label same as superseded.
• To ensure that relevant /updated version of drawings are in circulation.
• To archive documents as per the archiving protocol
• To maintain and update all Registers including Drawing Registers.
• To fill in the despatch book for all outgoing correspondences.
• To fill in the Daily Dairy and submit same to the Site Manager on a daily basis.
• To fill the Filing Status Sign Off Sheet on a fortnightly basis, seek approval from the Site Manager and send to Head Office