Director of Finance and Administration

The Director of Finance and Administration oversees all financial operations, including budgeting, forecasting, reporting, and compliance, ensuring strong financial controls, manages cash flow, and supports strategic decision-making across the organisation.

KEY RESPONSIBILITIES (Which is not exhaustive)

• Financial Accounting and Reporting

Develop and maintain timely and accurate financial statements and reports

Develop, implement and ensure compliance with corporate accounting policies and procedures, legal requirements and contractual obligations, utilizing internal controls, auditing and security procedures

Ensure that all statutory requirements of the organization are met

Prepare all supporting information for audits and liaise with the Audit Committee/s and the external auditors as and when necessary while ensuring optimal compliance with audit/s

Document and maintain complete and accurate supporting information for all financial transactions

Develop and maintain financial accounting systems for cash management, account payables, accounts receivable, credit control, and petty cash, as per company policies

Review monthly results and implement monthly variance reporting

Manage the cash flow and prepare cash flow forecasts in accordance with policy

Develop and implement policies and procedures to ensure that financial information is secure and stored in compliance with current legislation

Manage the acquisition of capital assets and ensure that assets are properly recorded. amortized and disposed of as appropriate

• Budget Presentation

Establish guidelines for budget and forecast preparation and prepare the annual budget

Be responsible for the preparation of annual budget and monthly forecasts

Monitor hotel expenses to stay within budget guidelines 

• Payroll Administration

Oversee all payroll functions to ensure compliance with internal policies and with Employment Rights Act and Remuneration Order

Negotiate and manage the Employee Insurance and Benefits plans, for instance, the Personal Accident Cover

Ensure submission of statutory remittances on time

•  Information Technology

Evaluate the need for new technology to meet the organization’s financial data processing, control and reporting requirements

Advise on appropriate technology that meets the organization’s information requirements and financial resources

• Risk Management

Monitor risk management policies and procedures to ensure that the company’s risks are minimized

Advise the General Manager and the Board of Directors on appropriate insurance coverage for the company

Negotiate with the Bank for financial services as required and appropriate

• Administration Management

Oversee the management of all the leases, contracts, agreements and financial commitments

Determine strategies to move the organization forward, set goals, create and implement action plans, and evaluate the process and results

Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem

QUALIFICATIONS & EXPERIENCES REQUIRED

• University degree in Accounting, Commerce or Business Management/ Administration
• Knowledge of general accepted accounting principles
• A strong understanding of overall hotel business
• Minimum 2 Years’ experience in a similar position in the luxury setting
• Excellent leadership skills, problem solving and interpersonal skills
• Strong Business Management and Strategic Management skills
• Ability to study, analyze and interpret complex activities and/or information in order to improve new practices or develop new approaches
• Must have the ability to understand global markets that affect business of the hotel
• Must have strong decision making skills
• Ability to communicate at all levels
• Ability to train and develop team members
• Ability to work efficiently in a team environment and take initiative
• Excellent organizational skills
• Analytical skills
• Computer skills (word processor, spreadsheet and presentation software)