Crewing Coordinator

Contribute to man vessel with competent and engaged Offshore personnel at optimized cost.

Duties and Responsibilities:

• Apply National and International maritime regulation and flag requirements.
• Plan and coordinate crew changes in accordance with BOURBON’s and Client’s requirements and standards.
• Ensure that joiners’ competencies and skills comply with the requirements of clients.
• Communicate with captains and various agencies for effecting smooth and well-planned crew changes in a cost-effective manner.
• Plan and organize crew changes (visas, travels and all logistics issues).
• Ensure a reliable and accurate reporting (assessments, recruitment) on the vessel he/she is in charge of and contribute to department reporting.
•  Follow-up & finalize Offshore personnel claims with P&I clubs and/or insurance instances.
• Maintain the database and records of all crew up-to-date in compliance with ISO/ISM  requirements.
• All claims processed and level of reimbursement in line with contractual agreements.
• Apply Compensation and Benefits recommendations in line with affiliate and Group policy.
• Monitor all individual insurance for Offshore personnel: declaration and registration.
• Prepare and follow-up all the flags’ requirements (endorsement, seaman book…).
• Control and validate invoices related to seafarers’ expenses.
• Control and validate invoices related to crewing matters (training, visa, travels …).
• Support implementation of processes, tools and best practices.
• Ensure seafarers’ activities are updated on the system in order to pay the crew on time and ascertain zero over payment.
• Provide relevant report to management as required.
• Perform any other cognate related duties as assigned by the Management.

The Crewing Coordinator is linked hierarchically to the Lead Crewing Coordinator.

Candidate’s profile:

• Hold as minimum Higher School Certificate or alternate equivalent relevant qualification.
• Minimum 2 years of experience in a similar position, as project/people management and/or in an administration position.
• Knowledge of Marine Industry and/or Oil and Gas industry will be an advantage.
• Excellent communication skills, both written and verbal.
• Attention to detail and excellent organisational skills to meet deadlines.
• Proficient in MS Office tools and ability to operate specific software programmes related to the department
• Ability to work and adapt in a complex and challenging environment.