Contracts Assistant

Responsible to provide support to Contracts Function within the Company, including contracts drafting, storing, recording and circulation of contracts related information in accordance with MPH Contracts Processes.

  Job description (Responsibilities & Accountabilities)

• Prepares, Issues and Reviews Consultant, Client and Subcontractors Contracts.
• Forwards original copies of the Consultant / Client / Subcontractors Contract to the Consultant / Client / Subcontractors for signature, and ensures that a duly signed copy is returned to MPH.
• Monitors the expiry dates of Consultant / Client / Subcontractor contracts and notifies the respective departments within the Company.
• Follows up with Consultant / Client / Subcontractors for signing of the Contracts.
• Issues demobilization notice to Consultant, as and when required.
• Forwards Consultant / Client / Subcontractors Contracts to Authorized Signatories for signature.  
• Ensures that Contract details are provided to Finance Department through email on time.
• Updates Check List and Currently Contracted Personnel table.
• Prepares Consultant’s Experience and Remuneration Certificate.
• Prepares and reviews notices under Consultant contracts.
• Maintains all records / files related to Consultant / Client / Subcontractors Contracts as appropriate.
• Monitors incoming / outgoing correspondence related to contracts.
• Generates required regular reports or upon request from time to time.
• Monitors and update KPI Tracking sheet as applicable

 Employee Profile [Educational Qualification, Skills & Experience]: