Contract Assistant

MPH is a leading global provider of technical and engineering recruitment services, catering to industries such as Oil and Gas, Power, Aerospace, Defense, Telecommunications, Railway, Mining and Metallurgy, Environment, and Nuclear.

MPH is a leading global provider of technical and engineering recruitment services, catering to industries such as Oil and Gas, Power, Aerospace, Defense, Telecommunications, Railway, Mining and Metallurgy, Environment, and Nuclear.

With over 30 years of experience and a network of more than 15 branches worldwide, we are committed to delivering top talent and innovative workforce solutions to our clients.

Job Summary:

The Contract Assistant is responsible for the timely preparation and management of Consultant, Client, and Subcontractor contracts. 

This includes maintaining accurate contract records, ensuring compliance with procedures, and providing critical contract information to relevant departments such as Finance, Recruitment, and Operations.

1.0 Job description (Responsibilities & Accountabilities):

o Prepares and reviews Consultant, Client, and Subcontractor contracts, including drafts, modifications, and contractual addenda."
o Regularly update contractual databases (e.g., Currently Contracted Personnel table, Subcontractor table, Frame Agreements list).
o Monitor the expiry dates of Consultant, Client, and Subcontractor contracts and notify the Operations team in a timely manner.
o Follow up on contract signatures with Consultants, Clients, and Subcontractors.
o Issue demobilization notices to consultants and termination notices to Subcontractors as required.
o Prepare, review, and update contract templates as and when required.
o Forward Consultant / Client / Subcontractors Contracts to MPH Authorized Signatories for signature.
o Ensure contract details are communicated to the Accounting and Payroll departments.
o Respond to contract-related queries from Consultants, Clients, Subcontractors, and internal departments.
o Prepare Consultant Certificates and contract-related notices.
o Maintain comprehensive and organized records/files of all contracts, including archives.

o Monitor all incoming and outgoing correspondence related to contracts.
o Assist Business Developers and Account Managers in reviewing tender
documents and providing relevant contractual information.
o Provide MPH experience records during the bidding process when required.
o Generate reports for management, operations, and other internal departments upon request

1.1 Employee Profile [Educational Qualification, Skills & Experience]:

Diploma or Degree in Human Resources, Business Administration, or related field.
1–3 years of experience in contract administration, preferably with international exposure.

1.2 Skills Required:

• Familiarity with commercial and legal terminology related to contracts.
• Excellent written and verbal communication skills in English.
• Strong attention to detail and organizational skills.
• Proficiency in MS Office (Word, Excel, Outlook)
• Ability to manage multiple tasks and prioritize effectively.
• Strong sense of responsibility, confidentiality, and accountability.
• Capable of working independently and in a team-oriented environment.

1.3 What We Offer:

• A dynamic, multicultural working environment.
• Opportunities to work with global clients and international projects.
• Professional growth and career development opportunities.
• Competitive salary and benefits package.