Construction Administrative Assistant

Adecco is an International HR and Consultancy firm. Our client, in the real estate sector, is looking for a Construction Administrative Assistant.

Our client, in the real estate sector, is looking for a Construction Administrative Assistant.

The successful candidate will be responsible for:

Main responsibilities:

Complaint Handling

• Receive telephone calls and emails;
• Logs complaints received on Management System and relevant schedules;
• Track emails and replies;
• Arrange access to apartments;
• Transmits complaint to relevant department;
• Receives feedback from technical team and transmits status to owner / complaint emitter.

Liaison with suppliers

• Liaises with and chases suppliers for required quotes and estimates;
• Collates technical information from suppliers with quotes and estimates for transmission to Technical HODs;
• Prepare P.O from approved quotes, seek approval and send to supplier and tracks delivery;
• Receive invoices from contractors and engage with the finance dept.

Administrative

• Tracks and collates completed intervention sheets and maintains summary schedules for approval and invoicing;
• Compiles and input data on utilities schedules and management system;
• Tracks and compiles completed checklist for archiving;
• Files all documents on the system.

General

• Acts as backup for other administrative assistants when required.
• Any other cognate duties.

Qualification:  

• Minimum HSC and/ Diploma in Administration.
• At least 2 years of experience in administrative role and in the construction sector will be an advantage.

Candidate profile:

• Knowledge of MS Office
• Organised and autonomous