Company Secretarial Assistant

Key Responsibilities

Statutory & Regulatory Compliance

• Assist in the preparation and timely filing of statutory returns and documents with the Registrar of Companies and other regulators.
• Maintain and update statutory registers (e.g., members, directors, charges, interests).
• Ensure that company records are accurate, up to date, and compliant with the Companies Act and other applicable laws.

Board & Shareholder Support

• Assist in scheduling board, committee, and shareholder meetings.
• Prepare draft notices, agendas, and board packs under supervision.
• Take notes at meetings and assist in the preparation and circulation of minutes and resolutions.
• Ensure that signed resolutions are properly recorded and filed.

Documentation & Records

• Maintain the company’s statutory records, files, and databases.
• Draft correspondence, forms, and internal reports as required.

Liaison & Communication

• Act as a contact point for shareholders, regulators, auditors, and other stakeholders.
• Assist in responding to routine requests for information or documentation.
• Provide support to internal teams requiring company information.

Administrative Support

• Provide general secretarial and administrative support to the corporate secretarial team.
• Perform ad hoc duties and projects assigned by the Company Secretary.

Qualifications & Skills

• Diploma/Degree in Law, Business Administration, Management, or related field.
• Student/affiliated member of the Chartered Governance Institute (CGI/ICSA) would be an advantage.
• Good understanding of the Companies Act 2001 and corporate governance principles.
• Strong written and verbal communication skills in English and French.
• High attention to detail and ability to work accurately under pressure.
• Good organizational and time-management skills.
• Proficiency in Microsoft Office and company secretarial software (e.g., CBRIS portal).

Personal Attributes

• Professional and discreet, with a high sense of integrity.
• Team player with a proactive and positive attitude.
• Willingness to learn and grow in a corporate secretarial career.