Administrative & Payroll Officer

To provide effective and efficient administrative services to your respective section and ensure systematic processing of payroll transactions.

Generic duties

• Collect, record, process, retrieve and communicate information/data.
• Answer phone calls and relate messages to staff concerned.
• Attend to customer's special needs and answer queries as and when needed.
• Follow - up on payments as and when needed.
• Write simple letters, reports etc as and when needed.
• Perform basic administrative duties (filing, fix appointments, organise meetings and lunches, stationery ordering and distribution etc) in a timely manner.
• Perform physical stock counts, deliver and monitor stock levels as and when needed.
• Ensure basic coordination among related functions.

Specialised duties

• Process entry of daily control slip labour contracting for the entire cultivation and diversification department and processing of payment.
• Responsible for administrative procedures for sub-contractors working on your respective section, such as follow – up of payments, statistics and report generating and contracts.
• Complete all administrative works pertaining to the daily operations of the Diversification & Culture department – Store requisitions, cash payment vouchers, fleet management control, daily control sheet of contractual and fix workers, and stock management.
• Assist the Section Manager and the team in the follow up of expenditures on a monthly basis.
• Regular entry of statistical data – e.g plantation dates per section per variety and follow up through provision of monthly reports.

• Initiate payments and stock requisitions as and when required and ensure that products/materials are delivered on time.

• Draft and compile reports such as payroll, stock and sales (this list is not exhaustive) as and when required.

Any cognate duties, related to your position, as and when required by your employer.