Administrative Coordinator - Client & Compliance Support

Administrative Coordinator - Client & Compliance Support

Administrative Coordinator - Client & Compliance Support

Beau Vallon Property, part of Groupe Beau Vallon, develops and markets a portfolio of property projects in the south-east region, shaped by long-term vision of location quality, environmental integration, and investment value.

We are strengthening our team and are seeking an Administrative Coordinator - Client & Compliance Support. Reporting to the Head of Sales & Marketing, the successful candidate will play a key role in ensuring efficient administrative operations while supporting client management, property transactions, and compliance processes.

This role will have a particular focus on Pointe d’Esny Le Village, which is a singular destination designed around a lifestyle concept that blends residential living, convenience, and a strong connection to its natural surroundings.

Key Responsibilities

• Ensure the smooth running of administrative operations and office workflows
• Handle client communications and act as a key point of contact for clients, agents, and service providers
• Prepare, process, and manage contracts, agreements, invoices, and related documentation
• Coordinate property transactions from reservation to deed signature, including follow-up on payments and outstanding documents
• Maintain accurate and well-organized filing systems (physical and digital) to ensure proper record-keeping and data integrity
• Support compliance processes, including EDB applications, KYC documentation, and due diligence requirements
• Liaise with internal teams, notaries, and relevant authorities to ensure timely and compliant transactions
• Coordinate property listings across various platforms and ensure CRM data is accurate and up to date
• Support property handovers, including inventory processes and operational reporting
• Assist in audit preparation and ensure all documentation is complete and compliant
• Manage short-term rental activities, including reservations, guest communication, and coordination with operations teams
• Ensure a seamless client and guest experience through proactive follow-up and coordination
• Monitor administrative processes and identify opportunities to improve efficiency and service delivery

Profile & Skills

• Strong organizational and multitasking skills
• High attention to detail and problem-solving ability
• Professional communication and interpersonal skills
• Proficient in Microsoft Office; knowledge of CRM is an advantage
• Experience in real estate, short-term rental, or hospitality is a plus