Administrative Clerk

See Below Job Description

1. 1.     Administrative Clerk

To provide effective administrative support and assist in ensuring smooth operation of the department

Duties:

• Answer and direct telephone calls;

• Operate office machinery, including photocopiers, scanners, telephone and voicemail systems, and computers;
• Perform general office functions to include data entry;
• Analysis of data and prepare reports thereof;
• Simple letter drafting;
• Maintain updated systems for filing, inventory, mailing, and databases;
• Handle incoming and outgoing office correspondence;
• Compile and maintain records of office activities and business transactions;
• Type, format, proofread and edit documents;
• Prepare meeting agendas; attend meetings to take notes and write minutes;
• Manage work schedules, calendars, and appointments;
• Obtain information to respond to requests by reviewing files, documents, and records;
• Take inventory and order materials, supplies, and services as needed;
• Troubleshoot problems that arise with office equipment;
• Prepare and mail bills, invoices, checks, and contracts.