Administrative Assistant / Personal Secretary

Manage daily administrative operations to ensure efficient functioning of the office 

Maintain organized filing systems (both digital and physical) for records, documents, and contracts 

Draft, format, and manage official correspondence, reports, presentations, and internal documents 

Coordinate office supplies, vendor relationships, and service providers 

Assist with onboarding documentation, employee records, and internal coordination 

Ensure adherence to company policies, procedures, and administrative standards 

Provide direct personal assistance to senior management with complete confidentiality 

Manage calendars, appointments, meetings, and reminders, ensuring optimal time management 

Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries 

Handle sensitive communication, emails, and phone calls on behalf of management 

Organize personal and professional schedules, events, and engagements 

Act as a gatekeeper, prioritizing requests and managing stakeholder interactions 

Schedule and coordinate internal and external meetings 

Prepare agendas, briefing notes, and presentation materials 

Attend meetings when required and record accurate minutes and action points 

Follow up on action items to ensure timely completion 

Liaise with internal departments, clients, vendors, and external stakeholders 

Serve as a key point of contact between senior management and internal/external stakeholders 

Maintain professional communication standards across all interactions 

Coordinate with HR, Finance, Legal, and Operations teams as required 

Support cross-functional initiatives and projects 

Handle highly sensitive and confidential information with integrity and discretion 

Maintain strict confidentiality of company and personal matters 

Ensure proper documentation and compliance with internal policies 

Support ad-hoc projects and special assignments as directed by senior management 

Assist in organizing corporate events, meetings, and executive engagements 

Anticipate administrative and personal needs proactively 

Perform any other duties aligned with the role to support organizational efficiency 

Bachelor’s degree in Business Administration, Management, or a related field (preferred) 

Minimum 2–5 years of experience in an Administrative Assistant, Executive Assistant, or Personal Assistant role 

Prior experience supporting senior management or executives is highly desirable 

Excellent organizational and time-management skills 

Strong written and verbal communication skills 

High level of discretion, professionalism, and confidentiality 

Ability to multitask and prioritize effectively under pressure 

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office management tools 

Strong problem-solving and decision-making abilities 

Detail-oriented with a proactive and solution-driven mindset 

Opportunity to work closely with senior leadership 

Exposure to strategic decision-making and operations 

Dynamic and professional working environment 

Career growth and skill development opportunities