Administrative Assistant (Construction)

The Administrative Officer will provide essential administrative and sales support within a construction environment. The role focuses on managing documentation, coordinating sales-related paperwork, and supporting the smooth day-to-day operations of projects and the sales team

Sales Administration

• Prepare, issue, and follow up on quotations, tenders, contracts, and invoices

• Maintain accurate records of sales documentation and client files

• Coordinate with the sales team to track orders, variations, and approvals

• Ensure all sales-related paperwork is complete, compliant, and properly filed

• Liaise with clients regarding documentation, confirmations, and basic follow-ups

General Administration

• Handle day-to-day administrative tasks (filing, correspondence, data entry)

• Maintain project and supplier documentation (purchase orders, delivery notes, contracts)

• Coordinate with suppliers, subcontractors, and internal teams for document flow

• Assist with report preparation, schedules, and project documentation

• Ensure records are kept up to date in both digital and physical filing systems

Support to Operations

• Support site and office teams with administrative requirements

• Track documentation linked to project timelines and deadlines

• Assist management with ad-hoc administrative and coordination tasks

Requirements & Skills

• 3 to 5 years of experience in an administrative role, preferably within construction or an industrial environment

• Previous exposure to sales administration or contract documentation is a strong advantage

• Strong organizational skills with excellent attention to detail

• Good communication skills (written and verbal)

• Ability to manage multiple tasks and meet deadlines

• Proficiency in MS Office (Word, Excel, Outlook)

• Ability to work independently and as part of a team