Admin and Office Clerk

We are seeking a dynamic and reliable individual to join our team as an Administrative & Office Clerk. The ideal candidate will be organized, detail-oriented, and able to handle a variety of office tasks efficiently.

1. Accounting Support:

• Data Entry: Input financial data into accounting systems or spreadsheets, ensuring the accuracy of information.
• Other Tasks: Provide additional support during audits or when specific administrative tasks arise in the accounting department.

2. Human Resources (HR) Support:

• Employee Records: Assist in maintaining and organizing employee files and documentation, ensuring all records are up to date and compliant with regulations (if needed)
• General HR Admin: Assist with HR-related tasks such as managing leave records, employee attendance logs, and other administrative duties as required.

3. Procurement Support:

• Quotation Sourcing: Research and obtain quotations from suppliers for goods and services based on departmental needs.
• Purchase Order Preparation: Assist in creating and issuing purchase orders, ensuring proper documentation for each purchase.
• Vendor Communication: Liaise with suppliers to track order status, resolve any issues with deliveries, and ensure products meet the company's specifications.
• Inventory Management: Help monitor stock levels and coordinate with other departments to ensure timely procurement of materials and supplies.
• Procurement Documentation: Assist in maintaining organized records of all procurement activities, including purchase orders, receipts, and supplier agreements.

4. Shipping and Logistics Support:

• Shipping Documentation: Help prepare and organize shipping documents such as bills of lading, packing lists, and invoices.
• Order Tracking: Assist the Shipping department by tracking outgoing and incoming shipments, ensuring that deadlines are met.
• Inventory Control: Help monitor inventory levels, assist in reconciling physical stock with inventory systems, and notify departments when restocking is necessary.
• Delivery Coordination: Support the shipping team in coordinating logistics, ensuring proper packaging, and arranging for timely deliveries or pickups.
• Shipping Support: Help resolve any shipping-related issues, such as delays or discrepancies in orders.

5. General Administrative Support:

• Office Supplies: Monitor office supplies across all departments, place orders, and ensure stock levels are adequate.
• File Management: Help maintain an organized filing system for both physical and electronic documents, ensuring easy retrieval.
• Office Communication: Assist with internal and external communications, including answering phone calls, scheduling meetings, and preparing correspondence.
• Report Preparation: Assist in preparing reports, presentations, and other administrative documents for management or team members.
• Ad-Hoc Administrative Assistance: Provide general support across all departments, including ad-hoc administrative tasks such as scheduling, data entry, and office maintenance.
• Event Coordination: Assist in the coordination of meetings, conferences, or corporate events, including logistical support.