Accounts Payable Officer

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Main Duties & Responsibilities

• Verification of all inventory invoices uploaded through MC received from Control
• Booking of Direct purchase invoices
• Ensure correct exchange rate from Bank is taken while recording invoice in Foreign exchange per vendor.
• Flag and clarify any unusual or questionable invoice items or prices
• Reconciliation of invoices along with the Supplier SOA and Ageing
• Ensure that all invoices are attached along with the delivery note and PO and signed by the head of department
• Reconcile accounts payable transactions
• Prepare analysis of accounts
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain vendor files
• Correspond with vendors and respond to enquiries in a timely manner
• Attend and respond to all emails and supplier calls on timely basis
• Request for updated Statements of Accounts from each supplier ensuring records from each party match before filing for payment.
• Assist with month end closing
• Provide supporting documentation for both internal and external audits
• Maintain accurate historical records

Reporting:

• Extraction of AP Ageing as per cut-off date (last business date of the month) (i) summary per vendor currency, (ii) detailed per functional currency, (iii) summary per functional currency
• Extraction of invoices and SOAs from RHG extranet before finalizing month end closure
• Sign on Batch of invoices summary report provided by control section.

Criteria:

• Experience in Accounts Payable.
• Minimum ACCA Level 1 or a diploma / Degree in Finance & Accounting
• Familiar with Accounting Software Sage and Good in excel
• Experience in Tourism sector will be an advantage.
• Flexible.