Accounts Officer

Join our finance team to manage Accounts Receivable and support general accounting. You’ll ensure accurate billing, smooth collections, and proper supplier invoice processing while contributing to the company’s financial success.

Key Responsibilities

1. Accounts Receivable Management

• Prepare and issue sales invoices in line with signed contracts, progress billing schedules, and work completion milestones.
• Monitor the AR aging report, follow up with clients on overdue invoices, and ensure collection targets are met.
• Track and manage retention amounts, ensuring timely recovery after project completion.
• Post and reconcile customer payments (cheques, bank transfers, post-dated cheques) in the accounting system.
• Maintain accurate and organized AR records for audit and reporting purposes.

2. Contract Compliance & Documentation

• Review project contracts and variations to ensure billing accuracy and compliance with agreed payment terms.
• Ensure all invoices are VAT-compliant and supported by necessary documentation (delivery notes, completion certificates, variations).
• Maintain a filing system for AR documentation for easy retrieval during audits or client queries.

3. Client Communication & Dispute Resolution

• Liaise with clients’ finance and procurement teams to expedite payment processing.
• Resolve invoice discrepancies, payment deductions, and disputes professionally and promptly.
• Escalate high-risk or significantly overdue accounts to management with recommended actions.

4. General Accounting Duties

• Receive, verify, and process supplier invoices in accordance with purchase orders, delivery notes, and contract agreements.
• Ensure supplier invoices are VAT-compliant and accurately coded to the correct accounts and cost centers.
• Assist with supplier statement reconciliations and prepare payment proposals for management review.
• Support month-end closing activities, including AR and AP reconciliations, journal entries, and accruals.

5. Reporting & Forecasting

• Prepare weekly and monthly AR collection reports for management.
• Provide accurate cash flow forecasts based on receivables and upcoming project billing.
• Support management with financial data analysis related to customer accounts and payment trends.

6. Coordination & Audit Support

• Coordinate with project, sales, and procurement teams to align billing and payment activities.
• Support internal and external audits by providing required AR and AP documentation.
• Ensure adherence to company credit policies, accounting standards, and statutory requirements.

Skills & Competencies

• Strong understanding of progress billing, milestone-based invoicing, and retention management in contracting projects.
• Knowledge of accounts payable processes and supplier invoice management.
• Proficiency in accounting software (e.g., QuickBooks or similar).
• Strong negotiation and communication skills for effective collection management.
• Excellent organizational skills with attention to accuracy and deadlines.