Accounts Clerk (RECEIVABLES)
- Port Louis
- 10,000 - 20,000
- Permanent
- Added 16/07/2025
- Closing 31/07/2025
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• Ensure preparation of banking as per set deadlines
• Keep record update in SAP
• Liaise with Accountant or Assistant Accountant for update of records
• Provide accounting and clerical support to the Finance Department
- Collect Suppliers invoices (Local) from Procurement & Supply Chain Department
- Check and prepare Suppliers invoices for booking
- Ensure all Suppliers invoices have appropriate Purchase Orders (P.O) duly approved
- Tally Suppliers invoices with Goods Received Note (GRN) & P.O
- Book Suppliers invoices
- Reconcile Suppliers statement & prepare reconciliation
- Preparation of expense/payment vouchers & cheques or bank transfers
- Arrange for signatories by Directors
- Dispatch of Cheques to Suppliers - by Post or with Messenger
- Bank Transfers - communicate invoices paid with proof of payment to Suppliers
- Capture Outgoing Payment
- Ensure reconciliation
- Capture ‘’Deposits’’
- Cash & cheque collection from Salesman & Logistics/Drivers
- Cash count and assembling of several Cash & cheque collections ready to be banked
- Prepare banking for several Banks
- Compile Cash Summary for banking done in several Banks
- Update list of pending cheques
- Check & prepare Incoming Payments in SAP for bank transfers (Internet Banking) for several banks
- Verification of banking books (after return by Messenger) + initial in the book
- Monitor pending cheques to ensure banking is done as per set dates
- Reversed Client’s returned cheques (prepare Outgoing Payments)
- Liaise with Salesman to know when to re-bank returned cheques
- Ensure timely replacement of Cash Expenses by cheque or bank transfer
- Sort pink copies of outgoing invoices by serial number generated by SAP
- Download list of invoices raised & capture corresponding Tracking Number
- Prepare and share list of missing invoices with Sales Coordinators on a weekly basis
- Liaise with Sales Coordinators to ensure missing invoices are received within 3 working days after list of missing is shared
- Filings – Expense Vouchers, IB payments(both Local & Foreign), Unpaid AP Invoices
- Send Statement of Accounts to Clients
- Liaise with Salesman in case of wrong allocations of payment from clients
- Maintain credit limits & terms of payments for clients once Credit Limit Application approved by Directors and Credit Agreement signed
- Verify and allocate unallocated items (payment on Accounts) to it corresponding invoice/s once raised
- Control of Petty-Cash box
- Maintain stock of Printed Matters
- Issue Purchase Request for new items to be ordered
- Participate in Inventory counting together with Store and Auditors
- Ensure booking of Interbank (in both Banks)
- Participate in booking and matching of items for Bank/s as allocated by Accountant and Assistant Accountant
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