Accounts Clerk

The Accounts Clerk will perform accounting, bookkeeping and reporting in the accounting department and ensure proper bookkeeping and processing of entries and will maintain proper accounting records.

Primary Purpose:

The Accounts Clerk will perform accounting, bookkeeping and reporting in the accounting and admin department and ensure inter alia:

• Proper bookkeeping and processing of entries and will maintain proper accounting records
• The completeness, accuracy and accounting of the various revenue and costs streams;
• Assist in the preparation of monthly management accounts, quarterly accounts, annual financial statements and preparation of all returns required for compliance (VAT, MRA etc) 

Responsibilities:

Bookkeeping & Reporting

• Prepare and book regular invoices for customers and intercompany related transactions
• Follow up, record recurring billings and follow up for payment
• Receive suppliers’ invoices, verify, seek approval, process and remit payments on due dates
• Prepare and organize bank deposits
• Follow up and ensure monthly recurring transactions are properly booked
• Ongoing daily bookkeeping and update of records in the system
• Ensure intercompany transactions are properly booked and reconciled on an ongoing basis
• Manage petty cash and posting journals
• Timely bookkeeping of direct bank entries (e.g. bank charges, standing orders, direct debits etc.)
• Assist in preparing bank reconciliations on a monthly basis
• Assist in maintaining proper fixed assets register and asset identification and tracking
• Assist in carrying out month end controls, ensure proper booking of all entries, accruals, prepayments, provisions, depreciations and run monthly closure of accounts;
• Assist in the preparation of monthly and periodic management accounts with comparison to budget within set deadlines explaining variances, relevant schedules and cash flow forecasts
• Follow up and chase debtors for non-payment or delay in payment
• Maintain on-going TDS schedule; raise yearly certificates; and submit timely annual returns
• Maintain proper debtors and creditors accounts and carry out monthly ageing analyses;
• Ensure proper filing system is maintained (hard and soft) for all accounting records and perform other administrative tasks
• Assist in the preparation of the annual financial statements and schedules in line with IFRS and IAS accounts for audit
• Assist with audits and respond in a timely and efficient manner to auditors’ queries
• Participate in the design, implementation and maintenance of internal controls of financial policies, processes and procedures
• Monitor and ensure intercompany accounts within the group are properly booked and reconciled on a monthly basis
• Comply with and ensure that the legal and regulatory compliance regarding all financial functions are met

Budgeting and forecasting

• Assist in preparing the company’s periodic budgets, forecasts & cash flows in line with established guidelines and deadlines

Any other assignments may be delegated to you.

Education & Qualifications

• HSC with good results in Maths and Accounts
• Degree holder in Finance would be an advantage
• Partly qualified accountant
• Willingness to pursue any professional accounting qualification

Skills & Competencies

• Fluent in English and French
• Ability to work under pressure and motivate others
• Attention to detail
• Business acumen
• Capable of working overtime and odd hours in peak periods