Adecco is an International HR and Consultancy firm. Our client, a service excellence company, is looking for an Import & Export Officer.

Our client, a service excellence company, is looking for an Import & Export Officer.

Reporting to the Manager, the successful candidate will be responsible for the imports and exports for Mauritius, Rodrigues, Madagascar, Comoros & Seychelles.

Main responsibilities:

IMPORTS

• Process Purchase Order on Nav System (based on the requests of Customer Relation.
• Coordinator / Product Specialists and the Director and send to suppliers.
• Clarify / negotiate with Supplier for tentative delivery date & packing details.
• Check proforma invoice and submit to Import & Export Manager for final verification.
• Send proof of payment received from import and export clerk to suppliers for prepaid orders.
• For orders on credit terms, confirmation to proceed with Order should be sent to suppliers.
• Once packing details are received, check and analyse method of shipment (air/sea or courier).
• Liase with freight forwarders (either local / foreign) for quotes and chose the most competitive which offers a good service.
• Communicate agent’s details/ Courier Acc no to Supplier and ensure that order has been dispatched on time
• Liase with freight forwarder to ensure that goods have been picked up on time and book for scheduled flight.
• Ensure that original and a copy of invoice /packing details / bill of lading / AWB are received for clearance and MRA purposes.
• Follow up for notice of arrival once order reaches Mauritius.
• Send notice of arrival and shipping documents to Broker for customs clearance.
• Once goods are cleared, follow up with broker for timely deliveries
• Goods in-house
• Check condition and quantity of boxes received against delivery note issued by transport company and acknowledge receipt.  In case of damaged goods inform Import/Export
• Manager immediately who will decide whether to accept goods and steps to follow
• Inform concerned person of arrival of goods in-house
• Process receipt of goods on NAV system
• Process invoices received from (vendor, freight forwarders and other related charges) on NAV system
• Send insurance request.
• Maintain an updated Order Status report for tracking of Orders.
• Do a regular follow-up of orders.

EXPORTS

• Return products to Suppliers for repairs/ exchange and perform all importation process.
• Look for the most competitive quote and confirm forwarder.
• Prepare an Export Custom Invoice / packing list.
• Liaise with Freight Forwarder for dispatch of goods and for awb.
• Inform supplier once goods are dispatched and provide shipping details.
• Follow up that goods have well reached consignee.
• Follow up of cost estimates for repairs and order confirmation for exchange goods or warranty replacements.
• Seek approval of Product Specialist/ Director to proceed.
• Organise all export procedures to Foreign clients.
• Inform Client once order is dispatched.
• Send all original documents for customs clearance by client.
• Follow up that goods have well reached.
• Any additional task as instructed by the Manager.