Sales & Administrative Support

We’re hiring a Sales & Administrative Support team member to strengthen our sales operations and customer experience. This role is ideal for someone highly organised, detail-oriented, and comfortable coordinating across clients and internal teams to keep day-to-day sales activities running smoothly.

Job Summary

You will support the sales function by managing customer follow-ups, preparing sales documentation, issuing and tracking quotations, processing purchase orders, and maintaining accurate records. You’ll work closely with team leaders and internal departments to ensure timely execution, proper documentation, and consistent service quality.

Key Responsibilities

• Client Coordination & Follow-ups: Call clients, follow up on leads, schedule meetings, and ensure timely communication.

• Sales Documentation: Prepare customer-facing documents and support materials for prospective and existing clients.

• Quotations Management: Create, issue, and track sales quotations, ensuring accuracy and prompt updates.

• Purchase Order Processing: Receive, verify, process, and track customer purchase orders (POs).

• Sales Records & Data Management: Maintain and update customer data, sales records, and activity logs with high accuracy.

• Internal Coordination: Liaise with relevant departments to support order fulfilment and delivery timelines.

• Administrative Support: Assist team leaders with admin tasks, follow-ups, filing, and task coordination.

• Reporting Support: Prepare simple reports and presentations to support internal updates and decision-making.

• Compliance & Filing: Ensure proper documentation, structured filing, and adherence to internal processes.

Requirements

• 1–3 years of experience in sales administration, sales support, or similar role (preferred)

• Proven experience handling sales quotations and purchase orders (POs) is a strong advantage

• Strong command of MS Office (Word, Excel, PowerPoint); ERP/CRM exposure is a plus

• Strong organisational skills with excellent attention to detail

• Ability to multitask, prioritise effectively, and meet deadlines

• Customer-friendly communication and professionalism

Key Skills

• Strong coordination and follow-up discipline

• Clear communication and interpersonal skills

• Accurate documentation and data handling

• Reliability, initiative, and teamwork mindset

• Ability to work under pressure and manage competing priorities

How to Apply 

Send your CV and a brief cover letter.