Confidential Secretary (2609-CS)

Our client in the manufacturing sector is seeking to recruit a dynamic Confidential Secretary.

Responsibilities:

• Manage the Managing Director's appointments, diary, and schedule and meetings.
• Arrange meetings with clients, suppliers, banks, and board members; prepare agendas and briefing notes.
• Handle confidential company documents, contracts, and financial information securely.
• Screen calls, emails, and visitors, and take messages accurately.
• Prepare letters, reports, and presentations, if required, related to company operations.
• Coordinate travel arrangements for the Managing Director, including transport, hotel, and factory visits.
• Take minutes in meetings and follow up on action points.
• Liaise with internal departments (Production, Accounts, Customer Service, HR) to gather information for the Managing Director.
• Monitor deadlines for factory reports and project updates if required
• Ensure confidentiality in all dealings and sensitive company matters.
• Assist with day-to-day administrative tasks to keep the Managing Director's office running smoothly.
• Fulfilling such cognate duties and other assignments as may be requested by Management.

Profile:

• Higher School Certificate.
• Secretarial Studies.
• 3 - 5 years experience in the field.
• Demonstrates discretion when handling confidential and sensitive matters.
• Maintains composure and efficiency while working under pressure, including during irregular hours.
• Reliable and trustworthy, with a strong sense of integrity, responsibility, and professionalism.
• Ability to prioritize tasks according to importance in a fast-paced environment
• Possesses excellent communication and interpersonal skills.
• Fluent in both English and French, written and spoken.