Administrative Assistant (2608-AAST)

Our client, a high-profile institution in the banking sector is seeking to recruit an Administrative Assistant. Reporting to the CEO, the Administrative Assistant will play a crucial role in the smooth functioning of the organisation by providing administrative support.

Main Responsibilities:

• Manage correspondence, including emails, letters, packages, and deliveries.
• Schedule and manage the CEO's calendar, including coordinating meetings, appointments, and travel.
• Act as the first point of contact for the CEO, managing phone calls, emails, and other correspondence.
• Ensure timely and appropriate communication with internal and external stakeholders.
• Ensure the office environment is tidy and organized.
• Draft, format, and proofread documents, reports, and presentations.
• Prepare meeting agendas, taking minutes, and distributing meeting notes.
• Coordinate logistics, catering, and other event-related tasks.
• Greet and assist visitors and clients.
• Handle inquiries and providing information.

Profile:

• Qualification in Secretarial Studies with experience in an administrative role, OR
• Several extensive years of experience in a similar position would also be considered.
• High level of discretion and confidentiality.
• Positive attitude and proactive approach to tasks.
• Familiarity with office management systems and procedures.
• Proficiency in Microsoft Office Suite and other office software.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Attention to detail and problem-solving skills.