Purchasing Analyst

The Purchasing Analyst is responsible for the processing of purchase orders (POs) and follow up of related invoices. This includes managing incoming requests from various sources, reviewing POs for accuracy and completeness, and ensuring that invoices are paid on time.

Publicis Groupe is one of the world's largest advertising agency holding companies and a global marketing, communications, and digital transformation leader. We utilise the Power of One operating model to integrate and develop competencies to increase business value for existing and future clients. 

Publicis Re: Sources is Groupe's Shared Services Platform, a centralised function supporting 63 markets and servicing a network of prestigious agencies across the globe. We have grown to 5,000+ professionals operating 40 shared service centres (SSCs).

We provide technology solutions and business services, including finance, accounting, information technology, global security, legal, payroll and benefits, procurement, tax, real estate, treasury, and risk management, to help Publicis Groupe agencies do what they do best: create and innovate for their clients.

The Purchasing Analyst is responsible for the processing of purchase orders (POs) and follow up of related invoices. This includes managing incoming requests from various sources, reviewing POs for accuracy and completeness, and ensuring that invoices are paid on time. 

Essential Duties and Responsibilities:

• Process Purchase orders (POs) requests promptly and accurately.
• Review vendor’s information for accuracy and completeness of purchase orders and ensure all required information is included.
• Enusre invoice matching and properly routed to Accounts Payable team.
• Process Vendor Onboarding requests via Ariba
• Ensure that invoices match the PO and are paid on time.
• Process server decommissioning tickets.
• Manage T&E “Exception” handling
• Maintain accurate records of all POs and invoices.
• Stay up-to-date on industry trends and best practices.
• Produce simple reports on a monthly basis to provide a clear status of the team’s results.
• Other duties as assigned.

Qualifications and Skills

• Completed or in process of bachelor's degree in a relevant field such as business administration, CIPS or supply chain management, finance, or a related discipline.
• Must have between 1 to 3 years of experience in either Purchasing/ Procurement or Finance.
• Having experience in managing PO/Invoice for IT, Professional Services, Travel or Production (Media) is considered an advantage.
• Excellent communication, collaboration, and relationship-building skills 
• Sound financial analytical skills and required problem-solving skills, with proven ability to analyse data and make data-driven decisions.
• Awareness of regulation and legislation on the markets involved.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Ability to work effectively in a team/hybrid environment.
• A proven team player with impeccable attention to detail and the ability to prioritise deliverables aligned with organisational strategy.
• Proficiency in procurement software and tools, as well as Microsoft Office Suite.
  Completely literate in the English language