SALES, PURCHASES AND ADMINISTRATION

See the more detail job description.

Main Responsibilities

1. Commercial Management & Customer Relations

• Prepare customer quotations according to Sales Manager directives.
• Request supplier prices and freight rates from forwarding agents.
• Maintain updated customer data in the company’s database.
• Prepare export documentation (commercial invoice, delivery note, customs declaration).
• Monitor receipt of orders and invoices in the ERP system (Navision).
• Handle price requests via phone or email.
• Perform counter invoicing.

1. Procurement, Imports & Supplier Management

• Keep supplier information up to date.
• Orders specific product after validation.
• Verify product codes and pricing for Offset and Digital ranges.
• Manage the full order process: proforma validation, document verification, and shipment follow-up.
• Keep customers informed of the progress of their specific orders.
• Organise DHL online bookings and forward necessary documents.
• Create purchase orders (FPO) and submit them for approval when required.

1. Coordination & Reporting

• Ensure smooth communication between sales, logistics, and accounting departments.
• Monitor delivery and invoicing timelines.
• Facilitate the circulation of accurate information in a timely manner.
• Contribute to process improvement for sales, purchasing, and commercial administration.
• Submit regular sales and purchasing related reports to the Management.
• Perform any other cognate duties relevant to the position.
• Degree or diploma in Commerce or Logistics, or equivalent experience.
• Fluency in both English and French.
• Proficient in Excel, Outlook, and ERP systems (ideally Navision).
• Organised, meticulous, and autonomous.
• Interpersonal and teamwork skills.
• Knowledge of import/export procedures is an advantage.
• Working hours: Monday to Friday, from 08:00 to 17:00.