Accounts Officer (ACCA LEVEL 2 )

To support the Finance Department in maintaining accurate financial records, ensuring timely processing of accounts, compliance with financial regulations, and effective financial reporting. The Accounts Officer will contribute to the smooth day-to-day financial operations of the organization.

1. Accounting & Financial Operations

• Maintain accurate and up-to-date accounting records in accordance with company policies and accounting standards.

• Process accounts payable and accounts receivable, ensuring timely payments and collections.

• Prepare and post journal entries, including accruals, prepayments, and adjustments.

• Assist in month-end and year-end closing activities.

2. Reconciliation & Controls

• Perform regular bank, cash, and ledger reconciliations.

• Reconcile supplier statements and follow up on discrepancies.

• Ensure financial data integrity through regular reviews and internal checks.

3. Billing, Invoicing & Revenue Support

• Support billing and invoicing processes, including verification of supporting documentation.

• Monitor outstanding receivables and follow up on overdue accounts.

• Coordinate with operational departments to resolve billing or payment issues.

4. Reporting & Analysis

• Assist in the preparation of financial reports, management accounts, and variance analyses.

• Support budget tracking and expense monitoring.

• Provide financial data and schedules for audits and management reviews.

5. Taxation & Statutory Compliance

• Assist with preparation and submission of statutory returns (e.g., PAYE, NPF, NSF, VAT, where applicable).

• Ensure compliance with applicable financial regulations and internal policies.

• Maintain proper documentation for audit and regulatory purposes.

6. Systems & Record Management

• Maintain accounting data using financial systems and accounting software (e.g., QuickBooks, ERP, or HIS-linked systems).

• Ensure proper filing and documentation of financial records, both electronic and physical.

• Participate in system improvements and finance-related process enhancements.

7. Internal Coordination & Support

• Liaise with internal departments, suppliers, and external service providers as required.

• Support senior finance staff in ad hoc financial tasks and projects.

• Maintain confidentiality of financial and employee information at all times.