Administrative Officer

To provide administrative support to the Team Leader of the Administration & Marketing Department. The role involves assisting in daily administrative duties, attending management meetings, and coordinating actions as directed.

Key Duties and Responsibilities:

• Assist the Team Leader in daily administrative tasks and departmental coordination.
• Prepare and organise documents, reports, and correspondence as required.
• Maintain filing systems and records in an orderly manner.
• Monitor and follow up on pending tasks and assignments within the department.
• Ensure deadlines are met by reminding relevant staff and reporting progress to the Team Leader.
• Coordinate with other departments and staff for smooth workflow.
• Attend management meetings as required.
• Take clear notes and prepare minutes for circulation.
• Follow up on action points from meetings and update accordingly.
• Serve as a point of contact for internal and external stakeholders on administrative matters.
• Draft routine emails, letters, and communications on behalf of the Team Leader.
• Support office operations including supply management and day-to-day logistics.
• Assist in organising events, workshops, or departmental activities as needed.
• Provide support to the receptionist as and when required, including handling calls, visitors, and front-office duties.
• Offer assistance to ad-hoc IT matters.
• Perform any other reasonable duties as assigned by the Team Leader.

Competencies Required:

• Strong organizational and time management skills.
• Ability to communicate clearly and follow instructions accurately.
• Attention to detail and reliability.
• Discretion and confidentiality in handling information.