Accounts Payables (AP) Assistant

The Accounts Payable Assistant will ensure accurate and timely processing of supplier invoices and payments, maintain compliance with financial policies, and support the Finance Department in day-to-day operations.

Principal Accountabilities

• Process outgoing payments in compliance with financial policies and procedures.
• Perform day-to-day financial transactions, including verifying, classifying, and recording accounts payable data.
• Receive, verify, and process supplier invoices against purchase orders and goods delivery notes.
• Reconcile the accounts payable ledger to ensure all bills and payments are properly posted.
• Verify and investigate discrepancies by reconciling vendor accounts and monthly statements.
• Generate reports detailing accounts payable status and assist with month-end closing.
• Understand expense accounts and cost centres for accurate coding.
• Maintain proper filing and defiling of invoices and credit notes for audit purposes.
• Communicate with vendors to resolve queries and discrepancies promptly.

Experience and Skills

• Minimum HSC or equivalent qualification (Diploma in Accounting/Finance preferred).
• 1–2 years experience in accounts payable or similar finance role (retail/wholesale experience is an advantage).
• Knowledge of basic bookkeeping and accounting principles.
• Proven ability to calculate, post accounting figures, and maintain financial records.
• Strong data entry skills and proficiency in MS Office (Excel essential) and accounting software (ERP knowledge is an advantage).
• High degree of accuracy, attention to detail, and organizational skills.
• Ability to work under pressure and meet deadlines.