Administrative Officer

We are seeking for a highly organized and detail-oriented Administrative Officer to support our IT Department. The successful candidate will play a key role in ensuring efficient administrative processes, accurate ERP data management, and smooth coordination of IT-related activities.

Key Responsibilities:

• Manage Master data management and ensure accuracy within the ERP system, while maintaining and updating workflows and records
• Act as the main point of contact for purchases, including preparing purchase requests, obtaining quotations, and coordinating with suppliers
• Process, verify and follow up on all invoices, quotations and related payments
• Coordinate meetings, prepare reports, and support documentation for the department
• Provide general administrative support to the department, including correspondence, filing, record keeping and data management
• Provide backup support for reception duties as and when required
• Proactively communicate with internal & external clients regarding services and interventions

Job Requirements:

• Certificate in Administration, or related field
• Previous experience in administrative support
• At least 3 years of proven experience in a similar position
• Computer literate and fully conversant with MS Office
• Strong organizational skills with the ability to prioritize, multitask, and meet deadlines
• Excellent communication and interpersonal skills to liaise with different stakeholders
• Computer literate and at ease with Microsoft Office
• Demonstrated ability to handle sensitive and confidential information with discretion
• Adaptable, proactive, and solution-oriented, with a customer-service mindset
• Team player who can also work independently with minimal supervision
• Flexibility to support occasional tasks outside core duties