Office and Facilities Assistant

At SD Worx, we are looking for energetic people to join our team. With us, you get the chance to showcase your talents and grow like never before! Ready, set, apply!

SD Worx is a leading European provider of Payroll & HR services with global reach. We have offices in Europe and Mauritius. Our goal? We bring people solutions to life and turn HR into a value source for our clients and their people.

Our people solutions span the entire employee journey, from salary payment to attracting, rewarding, and developing talent. Are you ready to join us?

About the role:

Be at the service of visitors by greeting, welcoming, and always directing them appropriately and in a polite and professional manner. Provide administrative assistance follow up on office facilities matters.

Which tasks can you expect?

Organizes and manages the reception area.

• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages.
• Welcomes and assists visitors with a courteous approach
• Maintains a positive and professional image for the organization.
• Maintains security by following procedures; monitoring visitors’ book; issuing visitor badges.

Provides administrative support to ensure efficient office operations.

• Works closely with other administrative staffs and supports other colleagues as needed.
• Takes initiative and supports corporate events (including purchasing of consumables, biscuits/drinks etc.) and facilitates ordering of food with appointed suppliers/caterers.
•  Does weekly planning of our ‘Red Van’ and ensure proper management and communication
• Does arrangement of parking for visitors with the landlord
• Approves taxis for staff on taxi planner
• Arranges for taxis as per company procedures/requirements
• Ensures office supplies are always on hand (stock inventory/timely ordering)
• Takes initiative and supports corporate events

Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.

Be an extension to the facilities

• Regular checks of the different floors (chairs/lightning/other facilities) to ensure good working conditions and reports to facilities on any facilities-related matters the facilities officer/Health and Safety officer of any health hazards.
• Coordinates logistics for meetings, including room setup and catering.
• Act as a back up to facilities
• Coordinating with and negotiating with external contractors and suppliers for services and supplies in the absence of the facilities officer (procurement and planning/execution of works).

What do you have to offer?

• H.S C Holder
• Certificate in Facilities would be an advantage
• At least 2 years in a similar role preferred
• Experience in dealing with a wide range of inquiries over the telephone and face to face
• Organisation skills to set priorities
• Written communication skills – English
• Oral communication skills – English and French.
• Proficiency in Microsoft products (Word, Excel and PowerPoint).

What do we have to offer?

• Leaves: all types of leave granted from day 1 (annual leave, sick leave, study leave, maternity/paternity leave, wedding leave, compassionate leave). Eligible for seniority leave after 3 years
• Insurance benefits: Medical insurance fully paid by SD Worx for you and two dependents (children up to 18 years old). Option to upgrade available. You are also eligible to enroll your parents in your medical insurance at a subsidized rate
• Monthly fixed transport allowance
• No deduction for using the company’s transport after work
• Eligible for a mobile voucher, redeemable at one of four suppliers, renewable every 3 years
• Fixed internet allowance for home use
• Career break option
• Workation: possibility to work from any SD Worx location (4 weeks per year, EU only)
• Yearly performance review with remuneration review
• Yearly company bonus
• Car loan: subsidized interest facility
• Referral program
• Learning opportunities: through an individual development plan and professional training
• Career growth: whether you want to become more of an expert in your field or want to expand your knowledge more horizontally, there is always room to grow within SD Worx!

Please be informed that upon successful completion of the interview process, you will be required to submit a recent Certificate of Character, and you will undergo a background check as part of our standard legal procedures.

From many places, we work as one, moving from better to best together.

SD Worx embraces diversity in the workplace. Diversity brings inspiration and innovation to our company. We particularly welcome applications from qualified talent, regardless of origin, nationality, gender, skin color, ethnic and social background, religion, age, disability, sexual orientation, or stage of life.