Our client, a property management company, with premium offices, industrial, retail and warehousing facilities is looking for a Facility Coordinator.

Our client, a property management company, with premium offices, industrial, retail and warehousing facilities is looking for a Facility Coordinator.

The role will be to coordinate maintenance schedules, monitors utility usage, manages service providers, and responds to tenant service requests helping to ensure that the buildings are well maintained, energy efficient, compliant with health and safety standards, and comfortable for tenants.

Key Responsibilities:

• Coordinate and schedule preventive, routine, and emergency maintenance activities, ensuring minimal disruption to tenants.
• Monitor and manage utility usage (electricity, water, gas), supporting energy-saving initiatives and driving continuous improvement in energy efficiency.
• Track, analyse, and report on sustainability performance metrics (e.g., energy use intensity, waste reduction, water conservation).
• Conduct regular property and system inspections to ensure compliance with local, state, and federal health & safety (H&S) regulations, building codes, and internal maintenance standards.
• Maintain accurate and up-to-date records of maintenance activities, vendor service logs, warranties, and utility performance data.
• Assist the Head of Maintenance with vendor procurement, contract negotiations, and performance evaluation against service level agreements (SLAs).
• Coordinate closely with the Property Management team to ensure timely response and resolution of tenant maintenance requests, enhancing overall tenant satisfaction.
• Collaborate with sustainability and compliance teams to implement and uphold green building practices and support environmental certifications where applicable.
• Track budget performance, identify cost-saving opportunities, and support utility cost forecasting and control.
• Provide periodic reports on maintenance efficiency, energy savings, and safety compliance to management.

Qualifications:

• High school diploma or equivalent required; vocational training or certifications in facility or energy management preferred.
• Minimum of 2 to 3 years of experience in property maintenance coordination, utilities management, or facilities operations.
• Knowledge of building mechanical systems, sustainability practices, and health & safety regulations.
• Ability to analyse utility data and interpret performance metrics.
• Proficiency with Microsoft Office and property/maintenance management software (e.g., Yardi, CMMS).
• Strong multitasking, communication, and organisational skills.
• Valid driver’s license and reliable transportation, as travel to sites is required.

We reserve the right: 

• To call only the shortlisted candidates for interview. 
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.