Senior Corporate Administrator overseeing corporate, statutory and regulatory administration for a diverse portfolio. Provides technical guidance, ensures compliance, manages complex transactions, supports clients and banks, and reviews work to maintain high service and risk standards.

Job Description

Senior Corporate Administrator

Role Overview

The Senior Corporate Administrator is responsible for delivering high‑level corporate, statutory, and client administration services across a diverse portfolio of Global Business Companies (GBCs), Trusts, and Domestic Companies. The role ensures full compliance with all applicable legal, regulatory, and internal frameworks while providing professional, timely, and accurate client service.

The Senior Corporate Administrator acts as a key liaison between clients, regulators, banks, trustees, and internal stakeholders, taking full ownership and accountability for all matters relating to their allocated portfolio.

Key Responsibilities

Corporate, Statutory & Regulatory Administration

• Manage the full administration of GBCs, Trusts, and Domestic Companies throughout their lifecycle.
• Prepare, file, and maintain all statutory documentation, including incorporations, resolutions, annual returns, changes in directors/officers, share transfers, and constitutional amendments.
• Ensure ongoing compliance with the Companies Act, Trusts Act, FSC requirements, AML/CFT regulations, FATCA/CRS, and internal policies.
• Maintain accurate statutory records, registers, and filings with the Registrar of Companies, FSC, and other relevant authorities.
• Liaise professionally with regulators, banks, trustees, and external service providers.
• Ensure all entities within the portfolio remain compliant with applicable legal, regulatory, and governance requirements.

Client Onboarding & Due Diligence

• Lead the onboarding of new clients, including KYC collection, risk assessments, enhanced due diligence, and client file setup.
• Establish companies, trusts, foundations, and related structures accurately and within agreed timelines.
• Ensure onboarding and ongoing monitoring processes align with AML/CFT guidelines, FATCA/CRS requirements, and internal compliance standards.
• Conduct periodic client and entity reviews to support regulatory compliance and risk management.

Ongoing Client Servicing

• Act as the primary point of contact for assigned clients, providing guidance on corporate, statutory, and governance matters.
• Prepare board packs, minutes, resolutions, and compliance reports.
• Respond to client queries promptly, professionally, and with a strong focus on service excellence.
• Coordinate with auditors, tax advisors, lawyers, bankers, and other third parties as required.
• Ensure client queries, issues, or complaints are managed efficiently and escalated appropriately when necessary.
• Build and maintain strong working relationships with clients, colleagues, and stakeholders.

Transaction & File Management

• Manage corporate actions including share allotments, redemptions, restructurings, changes in beneficial ownership, and trust administration activities.
• Coordinate the opening and ongoing maintenance of bank accounts for corporate and trust structures.
• Ensure all client files (physical and electronic) are complete, accurate, up to date, and audit‑ready.
• Perform periodic reviews of client files to ensure compliance, accuracy, and completeness.

Financial & Administrative Support

• Prepare invoices, monitor payments, and follow up on outstanding receivables.
• Assist with the preparation of budgets, forecasts, and financial reports for administered entities.
• Review work prepared by team members when required and provide support to ensure quality and accuracy.

Leadership, Mentoring & Internal Support

• Support managers with complex structures, transactions, or escalated matters.
• Manage, mentor, and coach Administrators and Trainees to promote high performance and professional development.
• Contribute to process improvements, SOP updates, and internal governance initiatives.
• Perform ad hoc duties or projects as assigned by management.

Skills & Competencies

• Strong commitment to service excellence with a proactive, solution‑oriented mindset.
• Highly organised, detail‑oriented, and able to manage multiple priorities with a strong sense of urgency.
• Professional, flexible, and able to work independently as well as collaboratively within a team.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook) with the ability to learn new systems quickly.
• Willingness to work extended or irregular hours when business needs require.

Minimum Requirements & Candidate Profile

• Sound knowledge of regulatory and statutory requirements applicable to the Mauritius financial services sector, including Global Business entities, domestic companies, trusts, and special licence companies.
• Relevant degree qualification.
• 3–5 years’ experience within the Global Business sector.
• Experience with EDB permit applications is an advantage.
• ICSA or STEP qualification is an added advantage.

Our Environment

At FFG Mauritius Ltd, we foster an inclusive and supportive environment focused on continuous learning and professional growth. We are committed to helping our people reach their full potential through meaningful development opportunities and a collaborative workplace culture.