The Head of Purchasing shall be responsible for purchasing all requirements of the Hotel and ensures that items purchased conform to the required standards of quality and quantity at the lowest possible cost. S/He may also be required to source for items or contractors for special projects.

• Obtains competitive bids by actively testing the market in order to purchase the merchandise specific at the lowest price while meeting dates of delivery, quality and quantity requirements.
• Contact suppliers by phone or through personal visits to canvass prices or place orders.Raises Purchase Order and returns it to end user for review prior to endorsement to next signatory.
• Keeps track of price movements, noting suppliers offering lowest prices and informs departments concerned of price increases, receives additional or changes in instruction or specifications.
• Attends trade shows and exhibitions to enhance knowledge of products so as to improve the quality of items served in the hotel and obtain up-to-date information.
• Coordinates closely with the Cost Controller on par stocks in the General Store to ensure appropriate stock levels.
• Arrange for consignment stock.
• Implements control over purchasing to ensure locally immediate needs.
• Familiarizes with tax and custom implications of imported items to advise management on the best course of action.
• Follow up on undelivered items, maintains up-to-date trace of all pending Purchase Orders and Purchase Request for items not yet delivered to the hotel and initiates proper complaints to suppliers concerned when items delivered are unsatisfactory.
• Initiates Purchase Orders, ensuring proper procedures are followed.Maintains Files on catalogues and descriptive literature on all hotel equipment and supplies and quotation/competitive bids from all suppliers.
• Ensure a proper rostering of the purchasing team members.
• Monitors performance of purchasing staff and communicates this to each staff member on a regular basis through one-on-one counseling.
• Follows and complies with the local and company regulations and policies regarding occupational health, safety and security.
• Any other cognate duties and responsibilities as and when required by the management.