Secretary to QS & Ops Team
- Mauritius
- Negotiable
- Permanent
- Added 28/11/2025
- Closing 28/12/2025
- Ankush Dawoonah
RRCL is seeking for a dynamic and strong candidate as 'QS Secretary' to assist it Quantity Surveyors and Operation Teams.
Main Responsibilities:-
| Tendering | 1. Upload tenders to QS PRECON File |
| 2. Request approval if we will submit tender | |
| 3. Read Tender + Request required Documents from other departments | |
| 4. Request for BOQ in Excel format from PQS | |
| 5. Prepare required documents from QS Department for submission | |
| 6. Fill form for bank testimonial and Litigation | |
| 7. Print whole Tender Doc + Company Profile only one sided | |
| 8. Send RFQs and Follow up on requests | |
| 9. Fill of BOQ for submission | |
| 10. Draft cover letter and compile documents for submission. | |
| 11. Organise submission (email or hand) | |
| Contract Doc | 1. Signature of Directors |
| 2. Dispatch of copies of Contract | |
| 3. Filling on Post Con Folder | |
| Payment Certificates | 1. Forecast of subcontractors payments |
| 2. Monday send forecast to all site managers | |
| 3. Forecast to Finance Dept (Wednesdays) | |
| 4. Send Final Payments to A/C Dept (Thursdays) | |
| 5. Scan Payment Certificates and send to sub-contractors | |
| 6. Prepare PO on SAGE (accounting system) and send to accounting | |
| Filing System | 1. Original Performance and Advance Payment Guarantees (Bonds) |
| 2. Record of Hard and Soft Copies | |
| 3. Create folders for Sites | |
| 4. Fidic - Condition of contract - International ( Red Book) | |
| Interim Payment Certificate | 1.Send IPA update to finance department on a monthly basis |
| 2. Follow up on payments and report to respsective QS for contractors report | |
| Tasks | 1. Correspondence with clients, project consultants, sub contractors and suppliers - Mail , Phone & letters |
| 2. Assisting the Managing Director | |
| 3. Despatch | |
| 4. Preparation of Boardroom before meeting | |
| 5. Assist QS in daily activities | |
| 6. Send requests for quotations (RFQ) | |
| 7. Follow up of all QS RFQ sent - call sub contractors / suppliers for reminder | |
| 8. Take minutes of meeting every QS meeting (weekly) |
Qualification & Knowledge:-
- Good Communication Skills (English and French)
- Good knowledge to Microsoft Tools
- Minimum HSC or higher education would be an advantage
- Punctual and ability to handle pressure
Ramasawmy & Ramasawmy Co Ltd
- 8, Avenue des Tourterelles, Sodnac, Quatre Bornes, Mauritius