Core Responsibilities:
• Handle low-to-high complexity corporate secretarial matters.
• Process complex transactions and documentation.
• Ensure compliance with regulatory requirements.
• Lead preparation of annual meetings and board meetings

Tasks:
Corporate Secretarial & Board Management:
• Prepare (annual) board meetings documents - agenda, list of transactions, attendance list,
  power of attorney.
• Prepare (annual) general meetings documents - agenda, convocation letter, attendance list,
  power of attorney, declaration of external director.
• Minutes writing based on recording - directors, shareholders/ members meetings.
• Minutes writing based on template - directors, shareholders/ members meetings.
• Drafting of resolutions with no template (directors, shareholders/ members).
• Drafting of resolutions based on template (directors, shareholders/ members).
• Updating of structure chart.
• Drafting of agreements (loan, capital/ share premium ).
• Statutory changes.
• Identification of UBO and registration with chamber of commerce + Change in UBO.
• Dividend distribution.
• Liquidation.
• Bank account opening.
• Assistance with bank periodic file reviews;
• Change in bank signatories;
• Capital/ share premium contribution;
• Share/dividend distributions.
• Review of simple emails and Co-Sec tasks

Compliance:
• Client file reviews.
• Review client due diligence (CDD) documents.
• Conduct compliance checks (bad press and world checks) + Prepare bad press/ world check
  memo.
• Review of compliance checks (bad press and world checks) conducted by Officer 1 and 2.
• Transaction monitoring.
• PEP identification and preparation of PEP memo.
• Conduct serviced entity risk rating (SERR) assessment/review.
• Drafting of notes to Committees
• Review CDD worksheet from junior staff,

Administrative & Client Support:
• Process payment instructions.
• Handle additional duties as required

Educational Background:
• Degree holder and/or related Professional qualification
 

Professional Experience:
• Minimum 4 years of experience in Corporate Administration and Secretarial matters