Fund Administration duties including but not limited to corporate secretarial functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators periodic risk reviews

KEY RESPONSIBILITIES

▪Fund Administration duties including but not limited to corporate secretarial functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators periodic risk reviews;

▪Responsible for a portfolio of clients and acting as the direct point of contact;

▪Ensure all transactions pertaining to the management of the clients’ affairs are executed timely and efficiently;

▪Assist on set up of open ended funds, closed-end funds structured as companies / limited partnerships, CIS Managers and Global Business Companies/SPV’s;

▪Conduct closings for closed-end funds / admittance of investors and undertaking customer due diligence;

▪Prepare capital calls / drawdown notices and having same approved by the Board / GP;

▪Ensure that drawdown trackers are properly maintained and share registers are up to date;

▪Prepare and review written resolutions for the approval of transactions (including investments / restructuring /disposal of investment etc.);

▪Prepare and review Board packs including arranging and attending Board meetings (preparation of minutes and follow up on matters arising);

▪Prepare / process and review monthly and ad-hoc payment instructions both manually and on internet banking;

▪Circulate quarterly management accounts / capital account statements to investors;▪Support the NAV review and sign off in accordance with set procedures;

▪Assist the accounting team for the finalization and filing of annual audited financial statements;▪Co-ordinate and resolve all fund-related issues;

▪Attend to client queries in a timely manner with a high service standard ensuring ownership through to completion;

▪Provide a high standard of customer service to clients;

▪Proactively resolve clients issues and escalating as required;

▪Build and maintain good relationship internally with juniors, peers and line manager;

▪Lead, coach and provide direction to junior fund staff in all areas of their work.

▪Maintaining proper and complete file for each client – physical as well as on the DMS;

▪Ensuring that the required information is uploaded and updated on the relevant internal systems in place;

▪Dealing with enquiries by email and by telephone, supplying information relating to funds’ portfolios;

▪Ensure KYC on new investors/directors;

▪Provide relevant training to subordinates;

▪Processing dividend payments & other payment instructions;

▪Ensure compliance with anti-money laundering procedures;

▪Daily and effective input on time sheet or any time management system;

▪Attend client meetings with Manager as and when required;

▪Review and approve client invoices as part of the billing process;

▪Assist the Manager for new quotes or proposals to prospective clients;

▪Ensure that necessary filings as per the Legal & Regulatory framework are made within the prescribed deadline; Ensure compliance with internal systems, procedures and processes;

▪Input data on a specialist funds software and make optimum use of the software as and when/where required;

▪Any other cognate duties that may from time to time be required which are appropriate to the role and business requirements.

REQUIREMENTS

▪Either a degree in Law & Management, Accounting or currently undertaking ACCA/ICSA;

▪A minimum of 3-4 years working experience in a similar position within a Management Company;

▪Good Knowledge of legal & regulatory framework, finance principles and reporting;

▪Good analytical and problem-solving skills;

▪Excellent written and verbal communication skills - ability to draft effective communications (emails, letters,memos, reports, instructions) with good grammar, spelling & proofreading skills;

▪Strong organizational and multi-tasking skills;

▪Ability to work in a fast moving, demanding, high-pressure environment;

▪A high level of accuracy and attention to detail.

▪Highly motivated with the ability to work well as an individual and from their own initiative as well as being ableto work in a team environment

▪Ability to maintain high level of confidentiality.

▪Computer Literate: Ms Office