People & Culture Assistant

Assist in the day to day operations of the HR functions

JOB RESPONSIBILITIES:

• Assist in the day to day operations of the HR functions
• Ensure onboarding of new team members is done in a professional manner by emphasising new joiners receive all relevant information on their first day of joining the company
• Ensure new joiners submit all relevant documents to the HR on their first day of joining and follow up on the pending documents 
• Prepare contracts of employment, job description, team member manual etc. 
• Provide clerical and administrative support to the team 
• Compile and update team members records (hard and soft copies) 
• Process documentation and prepare reports relating to HR activities (recruitment, training, grievances, probation review, performance evaluations, etc.) 
• Coordinate HR projects (meetings, surveys, etc.) and take minutes of meeting 
• Deal with team member requests regarding human resources issues, rules and regulations 
• Assist in payroll preparation - time keeping by providing relevant data (absences, bonus, leaves, etc.)  
• Properly handle complaints and grievance procedures as per pre-established process 
• Conduct initial orientation to newly hired team members
• Assist in all welfare initiatives - TEWF, inter-hotel activities and others 

EXPERIENCE:

• At least 6 months to 1 year experience in an HR office environment 
• Good knowledge of Sicorax HRMS / Kelio 
• Good knowledge of Microsoft Office - Word, Excel and PowePoint 

OTHER REQUIREMENTS:

• HSC or equivalent 
• Diploma / Degree in Human Resources Management or related field
• Sound knowledge of emloyment law and remuneration order
• High level of integrity
• Excellent organisational skills 
• Proactive, dynamic, flexible and professional attitude with outstanding interpersonal skills
• Creative and innovative / ability to think outside the box 
• Excellent verbal and written communication skills in both English and French languages
• Willingness to work odd hours / Sunday / Public Holiday as and when required
• A clean certificate of character is a must
• Prior hospitality experience will be an added advantage