Paralegal Assistant/Admin Officer (2523-PAAO)

Our client in the ICT Sector is seeking to recruit a Paralegal Assistant/Admin Officer.

Responsibilities:

Contract Management & Review: 

- 	Review existing company agreement templates (e.g., client service agreements, supplier contracts, NDAs) and reword/tailor them based on specific project requirements and client specifications under the guidance of the CEO or other designated personnel and in liaison with external legal counsel where necessary.
- 	Assist in drafting new clauses or modifying existing ones in contracts and other legal documents.
- 	Maintain an organized repository of all contractual agreements and legal documents.
- 	Track key contractual dates, obligations, and renewal/expiry dates.

	Legal Research & Support: 
- 	Conduct preliminary research on clients, projects, and specific legal or compliance queries as directed.
- 	Compile and summarize research findings, notes, and relevant information for internal review or for forwarding to external legal counsel.
- 	Assist in preparing summaries or briefs.

	Policy & Compliance Documentation: 
- 	Assist in drafting, reviewing, and updating internal company policies and procedures to ensure they are current and compliant with relevant regulations and group head office requirements.
- 	Support efforts to communicate and implement new or revised policies across the organization.

	Liaison with External Legal Counsel: 
- 	Act as a point of contact for routine information exchange with the retained law firm.
- 	Prepare and organize documentation required by external counsel.
- 	Assist in coordinating responses to queries from the law firm, reducing direct back-and-forth.

Administrative & Compliance Support :

	Compliance & Internal Controls: 
- 	Assist the CEO or other designated personnel in monitoring and ensuring adherence to internal policies and procedures.
- 	Support the implementation and maintenance of internal control systems.
- 	Assist in preparing for and responding to internal audits initiated by the group head office.
- 	Help maintain records and documentation related to compliance activities.

	Risk Management & Governance: 
- 	Provide administrative support for risk management processes, including documentation and tracking of identified risks and mitigation efforts.
- 	Assist the CEO or other designated personnel in preparing materials for governance meetings or reports.
- 	Support the implementation of good governance practices within the company.

	Client & Project Administration (under guidance): 
- 	Handle administrative aspects of client communication related to contractual or compliance documentation, under the direction of Project Managers and the Admin team.
- 	Assist in compiling project-specific documentation required for contractual or compliance purposes.

General Administrative Support to CEO: 

- 	Provide general administrative assistance to the  CEO  or other designated personnel as required, particularly for tasks related to legal, compliance, risk, and governance functions.
- 	Organize and maintain files and records (both electronic and physical).
- 	Schedule meetings related to legal or compliance matters, as needed.

Profile:

• Bachelor's degree in Law, Paralegal Studies / Administration or a related field.

Technical Skills:

• Proficiency in legal research tools and software.
• Strong understanding of contract law and compliance regulations.

Work Experience:

• Minimum of 3-5 years of experience in a paralegal or legal support role.
• Experience in contract management.

Soft Skills:

• Excellent organizational and multitasking abilities.
• Attention to detail and accuracy in legal documentation.

Additional Requirements:

• Ability to handle confidential information with discretion.