Finance and Administrative Assistant

Our client is recruiting a Finance and Administrative Assistant

Our client is recruiting a Finance and Administrative Assistant

Key Responsibilities:

• Payment Processing: Recording and processing customer payments, including checks, electronic transfers, and other forms of payment. 

• Accounts Receivable Management: Tracking payments, identifying overdue accounts, and managing the collection process for outstanding balances. 

• Reconciliations: Performing bank reconciliations and reconciling customer accounts to ensure accuracy. 

• Preparing and Issuing all local purchase orders: Preparing all local purchase orders, issuing them and following up on their delivery and payment.

• Preparing monthly wages: Preparing monthly wages and commissions report for management validation and uploading on IB. 

• Monthly MRA Filings: Preparing and posting monthly MRA filings

• Reporting: Generating reports on accounts receivable, overdue accounts, payment trends and other sales and financial reports as per management request. 

• Record Keeping: Maintaining accurate and organized financial records related to customer transactions. 

• Client Communication: Responding to client inquiries regarding invoices, payments, and account balances.  

• Invoice Processing and Management: Creating and distributing invoices to customers, ensuring accuracy and timely delivery. 

• General Ledger Maintenance: Assisting with the maintenance of the general ledger, ensuring accurate posting of transactions. 

Skills and Qualifications:

• Experience: 2-5 years of experience in a finance or accounting role, with specific experience in accounts receivable management. 

• Financial Software Proficiency: Familiarity with accounting software such as Sage, Xero, or QuickBooks – a preference. 

• Microsoft Office Suite: Strong proficiency in Microsoft Excel, Word, and other relevant software.

• Communication Skills: Excellent written and verbal communication skills to interact with clients and colleagues.

• Organizational Skills: Strong organizational and time management skills to manage multiple tasks and meet deadlines.

• Attention to Detail: Accuracy and attention to detail are crucial for maintaining accurate financial records.

• Problem-Solving Skills: Ability to identify and resolve discrepancies in financial data.

• Numerical Skills: Strong numerical and analytical skills for financial analysis and reporting.

• Credit Control Experience: Experience in debtor control and recovery is an advantage. 

• General Accounting Knowledge: A good understanding of accounting principles and practices.

 Proactive reserves the right: 

• To call only the shortlisted candidates for interview.
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.