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Accounts Clerk

  • Port Louis
  • Negotiable
  • Permanent
  • Added 09/05/2025 
  • Closing 08/06/2025
  • HR Manager
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The Accounts Clerk is responsible for providing financial, administrative, and clerical support to ensure effective, accurate, and timely financial operations within the organization.

 

1. Document Management & Filing:

  • File and manage financial and administrative documents in an orderly and systematic manner.

  • Plan and organize filing activities for efficiency and quick retrieval.

  • Ensure all payment receipts, invoices, POs, and remittance documents are scanned and saved in both the shared folder and QuickBooks Online.

  • Maintain confidentiality and security of financial and sensitive information.

2. Accounts Payable & Receivable:

  • Process vendor payments, schedule pay checks, and ensure timely disbursement.

  • Respond to all vendor inquiries regarding finance and reconcile outstanding credits and memos.

  • Match purchase orders with invoices and payment documentation prior to processing.

  • Ensure proper remittance for all payments, excluding certain exceptions like wages and commissions unless instructed.

3. Reconciliation Duties:

  • Reconcile processed work by verifying entries and comparing system reports to actual balances.

  • Resolve discrepancies by investigating variances and taking corrective actions.

  • Reconcile direct debits, standing orders, and petty cash, making accurate entries accordingly.

  • Verify vendor accounts and reconcile monthly statements and related transactions.

4. Petty Cash & Expense Management:

  • Manage petty cash disbursement, ensuring accurate recording and proper documentation.

  • Track and monitor expenses, including departmental spend, and support budgeting efforts.

  • Ensure receipts and remittances are properly annexed and recorded for all cash movements.

5. Banking Responsibilities:

  • Prepare Bank Deposit Vouchers and Banking Sheets.

  • Upload internet banking statements and ensure proper documentation for all transactions.

  • Maintain banking records and ensure consistency between bank and system balances.

6. Taxation & Compliance:

  • Compute and prepare tax returns as required.

  • Ensure all tax forms are accurately completed and filed with authorities on time.

  • Keep up to date with changes in tax laws and financial regulations to ensure compliance.

7. Reporting & Analysis:

  • Update and maintain data for financial statements and banking sheets.

  • Report on the financial health of the company to stakeholders.

  • Assist management by preparing financial reports that support strategic decisions.

  • Contribute to budget forecasts and recommend ways to improve efficiency.

9. Vehicle Fitness, Servicing 

  • Make reservations and schedule appointments for vehicle servicing, inspections, and compliance renewals.

  • Process payments for vehicle-related services, including fitness renewals, insurance, servicing, and declarations.

  • Maintain organized records of all vehicle-related documents and payment transactions.

  • Ensure receipts and related documents are scanned and saved in the shared folder and QuickBooks Online.

Metex Trading Co Ltd

 

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