The Accounts Clerk is responsible for providing financial, administrative, and clerical support to ensure effective, accurate, and timely financial operations within the organization.
File and manage financial and administrative documents in an orderly and systematic manner.
Plan and organize filing activities for efficiency and quick retrieval.
Ensure all payment receipts, invoices, POs, and remittance documents are scanned and saved in both the shared folder and QuickBooks Online.
Maintain confidentiality and security of financial and sensitive information.
Process vendor payments, schedule pay checks, and ensure timely disbursement.
Respond to all vendor inquiries regarding finance and reconcile outstanding credits and memos.
Match purchase orders with invoices and payment documentation prior to processing.
Ensure proper remittance for all payments, excluding certain exceptions like wages and commissions unless instructed.
Reconcile processed work by verifying entries and comparing system reports to actual balances.
Resolve discrepancies by investigating variances and taking corrective actions.
Reconcile direct debits, standing orders, and petty cash, making accurate entries accordingly.
Verify vendor accounts and reconcile monthly statements and related transactions.
Manage petty cash disbursement, ensuring accurate recording and proper documentation.
Track and monitor expenses, including departmental spend, and support budgeting efforts.
Ensure receipts and remittances are properly annexed and recorded for all cash movements.
Prepare Bank Deposit Vouchers and Banking Sheets.
Upload internet banking statements and ensure proper documentation for all transactions.
Maintain banking records and ensure consistency between bank and system balances.
Compute and prepare tax returns as required.
Ensure all tax forms are accurately completed and filed with authorities on time.
Keep up to date with changes in tax laws and financial regulations to ensure compliance.
Update and maintain data for financial statements and banking sheets.
Report on the financial health of the company to stakeholders.
Assist management by preparing financial reports that support strategic decisions.
Contribute to budget forecasts and recommend ways to improve efficiency.
Make reservations and schedule appointments for vehicle servicing, inspections, and compliance renewals.
Process payments for vehicle-related services, including fitness renewals, insurance, servicing, and declarations.
Maintain organized records of all vehicle-related documents and payment transactions.
Ensure receipts and related documents are scanned and saved in the shared folder and QuickBooks Online.