Administrative Officer
- Riviere du Rempart
- 21,000 - 30,000
- Permanent
- Added 19/02/2018
- Closing 21/03/2018
Please see below description :
1. Listing Manager (Listing to Contract)
- Oversee all aspects of sellers transactions from initial contact to executed purchase agreement.
- Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, full online property profile, research old multiple listing service listings and etc.
- Obtain all necessary signatures on listing agreement, disclosures and other necessary documentation.
- Coordinate showings & obtain feedback.
- Provide proactive regular feedback to sellers regarding all showings and marketing activities.
- Coordinate all public open houses
- Input all listing information into marketing websites and update as needed.
- Submit all necessary documentation to office for file compliance.
- Input all necessary information into client database and transaction management systems.
2. Transaction Coordinator (Contract to Closing)
- Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing.
- Coordinate title/escrow, mortgage loan and appraisal processes.
- Regularly update & maintain communication with clients, agents, title officer, tender etc.
- Coordinate moving/possession schedules.
- Schedule, coordinate closing process.
- Schedule client customer service follow up calls to assist with any home improvement provider recommendations and to ask for referrals.
3. Marketing support
- Regularly assist agent to manage & enhance agent’s social media presence.
- Track & coordinate all inbound leads from websites, social media & other online sources.
- Regularly obtain client testimonials for websites, social media & other marketing materials.
- Coordinate & implement agent marketing tools & property tools on website(s), blog(s), social media and client database email campaigns.
4. Administrative
- Oversee all aspects of the administration of the agent’s business.
- Coordinate the purchasing of any office equipment, marketing materials and any other business related supplies and materials, stationeries.
- Answer incoming phone calls
- Take message form incoming calls or requests.
- Type inventory lists for rentals
- Update regularly all adverts on different websites.
- Do the filing and achieves documents on a day to day basis
5. General
- Write English and French well
- Speak fluently English and French
- Outgoing personality
- Committed and able to work after office hours when required
- Computer literate