Meeting and greeting clients. Booking meetings. Arranging couriers. Keeping the reception area tidy. Answering and forwarding phone calls. Screening phone calls. Perform some administrative tasks when required

Responsibilities

Greet and welcome guests as soon as they arrive at the office
    Direct visitors to the appropriate person and office
    Answer, screen and forward incoming phone calls
    Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
    Provide basic and accurate information in-person and via phone/email
    Receive, sort and distribute daily mail/deliveries
    Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
    Order front office supplies and keep inventory of stock
    Update calendars and schedule meetings
    Arrange travel and accommodations
    Perform other clerical receptionist duties such as mail, filing, photocopying, transcribing and faxing and other administrative tasks that may be assigned by the director and C.E.O

Requirements

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office & Excel
  
• Hands-on experience with office equipment
  
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree; additional certification in Office Management is a plus