Our client is seeking to recruit an Executive Secretary/Personal Assistant for its operation. The ideal candidate should be qualified, experienced preferably in the construction industry and possess excellent time management and multi tasking abilities.

Responsibilities:

. Provide high level support to the Associate/Executive Director, which includes maintaining calendar, preparation of presentation materials and other documents along with usual secretarial duties

. Organise meetings for the Associate/Executive Director whilst making sure he is well prepared – i.e. conducting research, arranging presentations, gathering feedback from stakeholders
. Coordinate Board of Directors meeting, management meetings and Minute taking of such meetings
. Schedule appointments for the Associate/Executive Director, update, organize and maintain the Outlook calendar
. Deal with correspondence to and from the Associate/Executive Director, including faxes, emails and telephone calls
. Arrange travel including booking of flights and hotel reservation
. Act as personal assistant to the Associate/Executive Director
. Acting as a first point of contact with clients
. Provide support to the Business Development team including the preparation of job proposals
. Managing social media and providing marketing support to the Business Development team
. Be able to perform any other cognate duties related to this position
. Prepare contract documents
. Maintain databases

Profile:

. Diploma or Degree in Business Administration, or equivalent together with computer related courses and secretarial courses
. 5 to 10 years of working experience in related field
. Excellent communication skills and very proficient in English and French
. Heavily skilled with Microsoft Office applications; Excel, PowerPoint and Word
. Proven ability to handle confidential information with discretion
. Strong interpersonal skills and organisational skills that reflect ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail
. High level of accuracy and problem solving skills
. Motivated and able to work efficiently & independently
. Teamwork and collaboration
. Innovative and creative skills
. Able to take responsibility and work under pressure