Adecco is an International HR and Consultancy firm. Our client, a management company, is looking for a Receptionist.

Our client, a management company, is looking for a Receptionist.

Reporting to the Administration Officer, the successful candidate will ensure the proper and smooth running of the reception and handle all incoming calls professionally.

Main Responsibilities:

• Answering the telephone as per detailed Protocol attached.
• Assisting clients / guests on arrival at the office.
• Find out who they are visiting, call the respective person to the reception to meet the guest.
• Offer guests beverage whilst they wait.
• Arranging registered post / courier collections / pickup in other countries.
• Ensure all paperwork is completed accurately and timeously.
• Forward Airway Bill to the person who initiated request.
• Arrange airport transfers.
• Ordering Stationery and other office consumables - source items at best price and good quality.
• Monitor Teas & Cleaning supplies, liaise with Office Housekeeper to re-order supplies.
• Office refreshments and cleaning products.
• Order water, ensuring that it does not run out.
• Ensure water filter dispensers are serviced regularly by the supplier and advising of any problems relating to dispenser and water bottles.
• Prepare Boardroom for meetings and insuring something to each and drink.

Office assistant tasks:

• Arranging appointments
• Typing/word processing
• Organizing meetings, in or outside the office
• Using a variety of software packages
• Booking transport and accommodation
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Preparing letters, presentations and reports
• Preparing a weekly newsletter consolidating news of the industry, based on information provided

Qualification:

• High School Certificate

Candidate profile:

• Previous experience in the same field will be an advantage
• Computer knowledge essential - Microsoft Word, Excel, Outlook, Powerpoint
• Must be well presented and confident
• Attention to detail, efficient planning and organizing
• Good communications skills both written and oral (English and French)
• Flexibility
• Adaptability
• Good interpersonal skills
• Ability to multitask
• Organizational skills