1 | Procurement and Supply Chain | - . Maintains approved suppliers list
- . Reviews planned orders
- . Track orders and confirms system lead times, delivery dates and cost
- . Track order acknowledgement, prepares and communicates shortage and backlog reports, providing information on potential interruptions to existing schedules
- . Create procurement schedules and circulate to relevant personnel
- . Reviews, updates, and maintains purchase orders until they are closed
- . Reviews orders adherence with agreement/contracts with suppliers
- . Recording and stock reconciliation
- . Leads stores and logistics staff in resolving reception and invoice discrepancies
| Efficiency in the performance of tasks Clear communications with interested parties Accurate reports and updates |
2 | Handle nonconforming products/services issues with vendors and internal customers | - . Register nonconformities in the procurement process
- . Facilitate immediate corrective actions to close NCs
- . Retain records of non-conformities and evidences of corrective actions
| Updated register of non-conformance Effective corrective actions implemented |
3 | Procurement team compliance to management system procedures | - . Prepare organizational structure for procurement department
- . Promote the Ethical sourcing policy to procurement team
- . Ensure roles and responsibilities are clear to all team members
- . Hold weekly meetings with team and document
- . Supervise procurement team, assisting with the existing challenges through mentoring
- . Implement comparative quotation analysis
- . Implement vendor registration and qualification
- . Evaluate vendor performance yearly
- . Participate in management review meetings
- . Recommend improvements to procurement process
- . Evaluate team performance
| Approved suppliers list Vendor evaluation records Vendor registration records Departmental objectives and targets Records of performance evaluation Efficiency in the procurement process |
4 | Savings on procurement cost | - . Track and analyze procurement transactions
- . Devise long term savings on procurement cost and promote this organization-wide
| Savings for the organization |
5 | Comply with Health, Safety and Environment standards | - . Demonstrate HSE leadership in performing HSE roles and responsibilities connected to current position and participating in HSE programmes and activities of the company and site assigned
- . Demonstrate commitment in promoting the HSE culture and shows awareness of HSEQ issues
| HSE initiatives conducted / participated in |