Facilities & Administrative Officer

The Facilities & Administrative Officer is responsible for ensuring the proper maintenance and management of office facilities along with the smooth day-to-day administrative operations of the organization.

Key Responsibilities:

Facilities Management

• Coordinate maintenance, repairs, and servicing of office equipment and facilities.
• Liaise with external suppliers, contractors, and service providers.
• Ensure the office premises are clean, safe, and well maintained.
• Monitor office supplies and ensure timely procurement.
• Ensure compliance with health and safety standards within the workplace.

Administrative Duties

• Manage general office administration and ensure efficient office operations.
• Handle incoming and outgoing correspondence, emails, and phone calls.
• Maintain office records, documents, and filing systems.
• Coordinate meetings, prepare minutes, and manage office schedules.
• Support management with administrative tasks and reporting.

Qualifications & Skills

• HSC holder
• A Diploma would constitute an advantage
• Proven experience in facilities management
• Good organizational and communication skills.
• Ability to multitask and manage priorities effectively.
• Proficiency in Microsoft Office applications.