Answer phone calls and perform administrative tasks.

• Operate LGI telephone switchboard during normal office hours and transfer calls to the appropriate staff.
• Determine the nature of inquiries and provide basic information to the caller in a professional manner.
• Transfer inquiries to the relevant departments/persons.
• Record and deliver telephone messages.
• Record all calls in the telephone logbook.
• Greet visitors and offer advice and assistance.
• Maintain a professional attitude when dealing with the company’s stakeholders.
• Ensure that the reception area is always clean and tidy.
• Plan the messenger’s daily tasks.
• Receive and process letters and parcels and record.
• Organise and process incoming and outgoing despatch.
• Operate the franking machine properly.
• Keep records of all incoming cheques and invoices in the appropriate logbooks.
• Prepares itineraries and makes reservations as necessary.
• Take minutes of meetings

• Recording of correspondence. ( letters send and received by post )
• Ensure that the lunch delivery is done effectively by the contractor.
• Circulate menu on a weekly basis to the caterer and prepare the employees menu grid.
• Liaise with the caterer on menu issues and invoices.
• Participate in Welfare activities.
• Menu Reconciliation
• Prepare messing list (Intermart)
• Send purchase orders to external suppliers on a monthly / yearly basis.
• Scan Fax documents received to the necessary department / Hod.