Our client in the FMCG sector is seeking to recruit a dynamic Human Resource Assistant.

Responsibilities:

• Attend employee grievances and advises on necessary actions or direct problems towards relevant party.
• Attend grievances with regards to housekeeping and safety (site visit and ensure that appropriate measures are taken).
• Perform regular shop floor visits.
• Deal with disciplinary issues when required.
• Take notes for disciplinary committees and prepare minutes.
• Provide first aid to employees with minor injury and refers to hospital if necessary.
• Ensure that communication is properly done and notice boards are updated.
• Select applications, short list candidates and call for interviews.
• Organise and conduct interviews for casual workers with manager and supervisor.
• Prepare all necessary administrative documents for the new recruits including contract of employment, payroll details etc.
• Perform induction of recruits on conditions of employment, employees facilities.
• Organises induction sessions with the Health & Safety Manager and Asst Manager Quality Systems.
• Monitor attendance records on a daily basis and update leaves records.
• Prepare and analyse lateness and absenteeism reports and send to Managers / Supervisors.
• Check and input special overtime.
• Verify interface report and send to payroll department.
• Keep employees personal records up to date.
• Filing.
• Forward claims forms & prepares reports to insurance and follow-up.
• Follow up preparation and renewal of food-handler’s card, medical, audiometric & lung function, visual test.
• Prepare letters for overseas, wedding, warnings and others.
• Ensure that employees are issued with the appropriate personal protective equipment (PPE) and keep record of PPE issued.
• Prepare various HR statistical reports.
• Organise and participate in meeting (comité d’entreprise, union, health & safety).
• Participate in the organisation of welfare activities.
• Liaise with Training Section and Supervisors for the organisation of various training sessions.
• Participate in various Projects with HR Managers and other departments.
• Any other duties related to the post and department.

Profile:

• Higher School Certificate (HSC).
• Certificate / Diploma in Human Resources.
• Certificate of proficiency in Industrial Relations.
• Two (2) years of experience in similar position.
• Computer literate.
• Good communication skills.
• Business Writing.