Receive and check all goods ordered by hotel departments, all stocks received are properly stored, accounted for, and controlled.

1. Receiving Function

Ø Ensures that proper procedures and system for receiving goods are being followed as required by hotel standard & guidelines, checking goods as to their condition, quantity, and quality as order in accordance with PO’s and invoices.

Ø Ensures that goods are received based on duly approved PO’s, rejects substandard and over deliveries, and coordinates with requesting department on items received and ensures that goods are delivered to respective departments.

Ø Ensures that all invoices are updated and posted with complete daily receiving report and submitted to cost control every day for verification.

Ø Reports to cost controller, purchasing dept, and Chief Engineer for any deviations from receiving procedure and Purchase Order.

Ø Ensure Chief Engineer acknowledges all goods received in Maintenance Store by signing on the goods reeipt report.

Ø Maintains the receiving area is always cleaned working environment as per guideline and policy.

2. Store Function

Ø Ensure that all goods entering the storerooms are in good condition and must be checked thoroughly according to specifications.

Ø Ensure that stocks are systematically arranged properly handled and their expiry dates closely monitored.

Ø Ensures that adequate stock are always on hand for the continuous operation of the hotel business activities to meet guests and customers satisfaction / minimum inventory levels are closely maintained.

Ø Ensures that all goods are issued on a FIFO basis and only issuing approved storeroom requisition.

Ø Supports the cost controller in all inventory taking activities.

Ø Maintain cleanliness and orderliness in the store areas and ensure all items are stored as per policy and guideline.

Ø Ensures that issues for the day are updated to the Material Control System before the close of day activities.

Ø Ensures Daily issue report is approved by the Chief Engineer.

Ø Ensures that no other staff is allowed into the store area except the following personnel on certain cases :

o Cost Controller

o Executive Assistant Manager

o General Manager

o Financial Controller

o Duty Manager in company with security

Ø Storeroom keys should never be left to unauthorized personnel and storerooms are being locked at the close of each business day.

3. Administration

Ø Ensures the strict implementation of policy and procedures in accordance with the standard operating procedures are adhered to.

Ø Ensure that all documents are properly filed for easy retrieval for reference.

Ø Ensures that the inventory records are closed and reconciled by the end of the month.

4. General Duties

Multi Skill

Ø Liable to be moved or be of assistance to another section as required by the division / department head.

Care of Equipment

Ø Ensures maintenance and careful handling of equipment used.

Ø Ensures timely reporting of malfunction or maintenance deficiency to appropriate area.

Training and Employee’s Activities

Ø Attends scheduled trainings.

Ø Participates actively in company initiated employee activities.

Grooming and Hygiene

Ø Adheres to the specified hygiene and personal appearance standards of the hotel and surrounding area.

Attendance

Ø Adheres to the set procedures for attendance and timekeeping.

Company Policies and Procedures

Ø Adheres to the provisions outlined in the Employee’s Handbook, Disciplinary Code, and Rules & Regulations.

Environmental Awareness

Ø Reduces waste of supplies and materials by re-using.

Ø Recycles, when possible.

Ø Conserves water and energy by adhering to environmental / energy conservation checklist appropriate for the surrounding area.

Ø Maintains clean surroundings.

Ø Participates in activities concerning the protection of the environment.

Guiding Principles

Ø Practices and encourages the use of the Guiding Principles in day-to-day interactions.

Experience

Ø At least 2 years experience in Tourism Industry

Ø A certificate or Diploma in Storekeeper