Our client is seeking to recruit a Purchasing and Warehouse Manager. The Purchasing & Warehouse Manager is responsible for developing, implementing, and overseeing the company's procurement and inventory management strategies.

The role ensures that all purchasing activities are aligned with operational goals, regulatory standards, and the company's quality management system (QMS). This function will lead supplier evaluation and negotiation, maintain optimal stock levels, and ensure cost-effective, timely availability of materials and consumables required for operations, particularly within a controlled biosafety environment.


Responsibilities:

Procurement Management:

• Develop and implement purchasing policies, procedures, and standard operating processes aligned with company objectives.
• Evaluate, select, and manage suppliers to ensure quality, reliability, and cost efficiency.
• Lead contract negotiations, framework agreements, and maintain performance reviews with key suppliers.
• Prepare and process purchase requisitions and purchase orders using the company's procurement system.
• Conduct cost, price, and scenario analyses to identify cost-reduction and value-creation opportunities.
• Monitor market trends to anticipate price fluctuations and supply chain risks.

Inventory & Stores management:

• Oversee the inventory management process, ensuring stock accuracy and availability to support operations.
• Define and monitor minimum and maximum stock levels, re-ordering parameters, and replenishment strategies.
• Supervise stock receipt, verification, and issue processes in compliance with SOPs and QMS standards.
• Ensure documentation accuracy for all receipts, transfers, and dispatches.
• Ensure efficient space utilization, stock rotation (FIFO/FEFO).
• Conduct periodic stock takes and reconcile discrepancies with the Finance Department.
• Work with Finance to reconcile variances and validate stock valuation.

Supplier & Internal Coordination:

• Follow up on purchase orders to ensure timely delivery and resolve any issues related to shortages, over-deliveries, or damaged goods.
• Develop and maintain strong vendor relationships to ensure reliability and service quality.
• Coordinate with internal stakeholders (Operations, Maintenance, Finance, and Quality) to forecast requirements and manage priorities.

Team Leadership:

• Supervise and develop the purchasing and stores teams, ensuring effective collaboration and task allocation.
• Promote cross-functional communication to ensure smooth and transparent procurement operations.
• Drive a culture of accountability, accuracy, and continuous improvement within the team.

Compliance & Quality Assurance:

• Ensure adherence to all QMS, biosafety, and financial procedures related to procurement and inventory control.
• Participate in internal and external audits by providing required procurement and inventory documentation.
• Enforce strict compliance with health, safety, and contamination-prevention regulations.
• Implement supplier quality assessments and ensure that procurement aligns with regulatory and ethical standards.

Reporting & Performance Monitoring:

• Develop and monitor key procurement and inventory performance indicators (KPIs).
• Produce regular management reports (e.g., supplier performance, cost savings, purchase order status, stock availability).
• Use analytics to provide visibility into purchasing efficiency and cost trends.
• Recommend corrective and preventive actions where performance gaps are identified.

Skills & Competencies:

Technical & Professional

Leadership & Behavioral

Personal Attributes

Work Environment & Compliance:

Physical Requirements:

While performing the responsibilities of the job, the employee is required to:
- communicate effectively by talking, listening, reading and writing.
- use their hands and fingers, to handle or feel.
- stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch, crawl and carry.
- use basic cleaning tools such as brooms, mops, etcetera, and
- to wear the required protective clothing and equipment issued for the specific position and/or task.