Kindly see job description please:

VACANCY NOTICE :

Applicants are invited to apply for the post of Trade Mark Assistant to join the Intellectual Property Department of the company. This position entails secretarial and administrative work in connection with trade mark matters for clients based in Mauritius and globally. The Trade Mark Assistant will work under immediate supervision and rely on instructions and pre-existing guidelines to perform the essential functions of the job.

A general outline of duties is provided below:

KEY RESPONSIBILITIES AND DUTIES: 

Ability to effectively draft correspondence and official forms

Diary and email management

Handling of all scanning and copying of documents

Maintaining an effective administration and filing system, including on the IP Management database

Attending to tariff rate capturing for professionals in the team

Assisting with billing procedures, accounts management, itemised billing, adjustments and final accounts, and assist in following up with clients regarding overdue account payments

Establishing cohesive working relationships with professionals, support staff and internal/external clients

KNOWLEDGE AND SKILLS:

Trade mark secretarial experience will be advantageous

Experience in the Patricia software package (or a similar software package) will be advantageous

Competent in computer packages including, Microsoft Word, Microsoft Outlook and Microsoft Excel

Experience in the software package 3E will be highly advantageous

Ability to use initiative and be proactive in offering assistance and following up to ensure an efficiently run practice

Strong attention to detail and excellent typing skills

Possess well-developed interpersonal and communication skills (including good telephone etiquette)

Strong written and speaking communication skills in English

A team player, professional, flexible, reliable, proactive and friendly

Sound PA skills and strong administration and organisational abilities

Sense of absolute confidentiality, urgency and ability to work under pressure

Flexible and mature approach with ability to work unsupervised

Bright, confident personality with high emotional intelligence

High energy levels

EDUCATIONAL QUALIFICATIONS :

Matric/Senior certificate

Secretarial qualification/diploma or other related qualification is required

At least 3 years’ working experience as a secretary

This is a demanding but stimulating position which will require working outside of normal office hours, when necessary.